如何写英文邮件.

TRAININGCOURSE----ENGLISHWRITINGCONTENTSLISTHowtoWriteEnglishEmailNormalProblemsinWritingFrequentWordsinBusinessemailHowtoWrite---EnglishEmailPrologueEmailhasdeeplyimmerseintoourdaylylife.Emailareincreasinglyaffectingourbusiness.Therealityisrequiringustomasterthiswritingskill,useappropriate,businesslikelanguage.HowtoWrite---EnglishEmailPurpose:Byusingproperemaillanguagewecanconveyaprofessionalimage.EmailsthatgettothepointaremuchmoreeffectivethanpoorlywordedemailsProtectourbusinessfrompotentialrisks.Ourstickingpoints:Englishisnotournativetongue,wedon’tknownormalexpressionconventionswhenwritinganemail.OurEnglishlevelistoolowtowrite.OurWrittenEnglishisalsoChin-English,Englishspeakingpeople,ingeneral,ishardtoreadandcatchyouropinion,justtoguess.HowtoWrite---EnglishEmailHowtoWrite---EnglishEmailComponentsofemailSubjectSalutationBodyComplimentarycloseSignatureHowtomake--asubjectinEnglishClearlysummarizethecontentsofyourmessagesinthesubjects.Properlytitledmessageshelppeopleorganizeandprioritizetheiremail.Trytomakeitconcise,meaningful.Thesubjectmustcatchandreflectthemessage’smainidea.e.g.,productioninformation;meetingnotice;polepiece;askingforyouropinionabouttheplan;Newpolicyrelease;Greeting;dailyworkingreport.Howtomake--asubjectinEnglishASubjectcanbeaparticiplephraseindefinitephrase,ornominalphrasing.e.g.AbouthowtoUsethe“To”,“CC””and“BCC”FunctionsGenerally,weshouldplacenecessary,directlycorrelativeemailaddressinthe“To”field,andplacedirectlyorindirectlybossinthe“CC”field.Tips:trynottousetheCC:fieldunlesstherecipientsintheCC:fieldknowwhytheyarereceivingacopyofthemessage.Usingthecc:fieldcanbeconfusingsincetherecipientsmightnotknowwhoissupposedtoactonthemessage.Also,whenrespondingtoacc:message,shouldyouincludetheotherrecipientinthecc:fieldaswell?Thiswilldependonthesituation.Ingeneral,donotincludethepersoninthecc:fieldunlessyouhaveaparticularreasonforwantingthispersontoseeyourresponse.Again,makesurethatthispersonwillknowwhytheyarereceivingacopy.AbouthowtoUsethe“TO”,“CC””and“BCC”FunctionsBCCfunctions:Youwouldnotliketolettherecipientsknowthatyouhavesentthesamemessagetomanypeople.Youhavetoconsidersomerecipients’emailaddressshouldbeconfidential.Inthesecaseyoucanusethe“BCC”functiontogetroundsuchembarrassmentastheseabovementioned.Howtomakeasalutation---inEnglishemailWeallknowemailisnotformalmailinMostoftimes.Right,inaprivatemail,youcanwritesalutationfreelywithoutcaringsuchasetiquetteofsomekinds.ButasaBusinesspurpose,youshouldbeveryverycareful.Ingeneralyoucanwriteasbelow:Dearall,Dearallcolleagues,deareveryone,Hiall,DearMr.xx,DearMrs.DearMs.Howtomakeasalutation---inEnglishemailNote:Acommafollowsthesalutationinpersonalmailinabusinessletter,itisfollowedbyaColon.Inpersonalmail,firstnameorothernicknameareandoftenusedassalutation.Commonsense:MR.orMr.,MRs.orMrs.,MS.orMs.Nevertomistakepeople’sname,titleordegreeatanytime.Howtomakeasalutation---inEnglishemailNote:All,both,teamoftenbeusedbydirectboss.Same,“foryourinformation”oftenbemonopolizedbyyourdirectboss.Usinganameorsurnameassalutationisalwaysbetterthanusingtitle.Whendidnotknowreceiver’sname,youcanaddresslike:Dearcommittteemember:Dearmeetingplaner:Dearallcolleagues:ToallpeopleReps:Towhomitmayconcern:Dearsirormadam:Dearpurchasingagent:Howtomakeasalutation---inEnglishmail称呼多个男人或女人:用Messrs=Misters,不跟名字,只跟姓.用Mesdames(madame),Mmes.,orMses.同样只跟姓,不跟名.如:Mses.Farb,lionel,andGray.男女一起时,弄清称呼分别写就可以了.如:Dr.andMrs.HaroldWright.Mr.HaroldWrightandDr.MargaretWright有荣誉学位就不要用一般的头衔,若不知道,则称呼其Mr.,Mrs.OrMs.HowtoconductanEnglishemail-----SeveralprinciplesshouldbeattendedProprietyNomatteryouasaleaderorcommonstaff,nomatterwhatrecipientsyousentto,keepproperpropriety!BeconciseandtothepointDon’tmakeanemaillongerthanitneedstobe.Especiallyforus,Englishassecondlanguage.Conciseisnotequalwith“short”or“brief”,butcloseto“clear”and“exact”Beawareofconfidentialliabilityandothertrapswhichmightcausetroublestoyouoryourcompanysuchaslitigation,etc.HowtoconductanEnglishemail-----SeveralprinciplesshouldbeattendedWritingStyle:dependonthecontentofyourmessage,ifitisaofficialnotice,bulletinorsimilarissues,shouldadaptofficialstyle.HowtoconductanEnglishemail-----SeveralprinciplesshouldbeattendedDonotwriteincapitals.IFYOUWRITEINCAPITALSITSEEMSASIFYOUARESHOUTING.THISCANBEHIGHLYANNOYINGANDMIGHTTRIGGERANUNWANTEDRESPONSE.Avoidlongsentence.Emailismeanttobeaquickmediumandrequiresadifferentkindofwritingthanletters.keepyourmailshortandfocused.Fewpeopleenjoyreadingontheircomputerscreens.HowtoconductanEnglishemail-----SeveralprinciplesshouldbeattendedDon’twriteanythingyouwouldn’tsayinpublic.Toforwardamessagejustneedtoslightlyknockmouse,veryeasily;evensometimesdoitaccidentally.Takecarewithabbreviationsandemoticons.TrynottouseabbreviationssuchasBTW(bytheway).especiallyinbusinessemails,thesearegenerallynotappropriate.Thesamegoesfor(suits)emoticons,suchasthesmiley:-).HowtoconductanEnglishemail-----SeveralprinciplesshouldbeattendedFrequentabbreviationsarelistedbelow:@at4forAFAIKasfarasIknowATBallthebestPLSpleaseASAPas