商务英语---如何制作商务演讲幻灯片

TechnicalWritingandBusinessCommunicationSession5-MakingPowerPointSlidesTipstobeCoveredOutlinesSlideStructureFontsColorBackgroundGraphsSpellingandGrammarConclusionsQuestionsOutlineMakeyour1stor2ndslideanoutlineofyourpresentationFollowtheorderofyouroutlinefortherestofthepresentationUsethetitlesofeachslideasmainpointsSlideStructure–GoodWriteinpointform,notcompletesentencesUsethesetospeakfrom,notread!!!!Include4-5pointsatmostperslideAvoidwordiness:usekeywordsandphrasesonlySlideStructure-BadThispagecontainstoomanywordsforapresentationslide.Itisnotwritteninpointform,makingitdifficultbothforyouraudiencetoreadandforyoutopresenteachpoint.Althoughthereareexactlythesamenumberofpointsonthisslideasthepreviousslide,itlooksmuchmorecomplicated.Inshort,youraudiencewillspendtoomuchtimetryingtoreadthisparagraphinsteadoflisteningtoyou.RevisedslideAbadslide:containstoomanywordsisnotwritteninpointformlooksmorecomplicatedtakestoomuchtimetoreadSlideStructure–GoodShowonepointatatime:–Willhelpaudienceconcentrateonwhatyouaresaying–Willpreventaudiencefromreadingahead–WillhelpyoukeepyourpresentationfocusedSlideStructure–GoodUseparallelstructurewithconsistency-allheadings-allpoints-numbers&bulletinsSlideStructure-BadDonotusedistractinganimationDonotgooverboardwiththeanimationBeconsistentwiththeanimationthatyouuseFonts-GoodUseatleastan18-pointfontUsedifferentsizefontsformainpointsandsecondarypoints–thisfontis24-point,themainpointfontis28-point,andthetitlefontis36-pointUseastandardfontlikeTimesNewRomanorArialFonts-BadIfyouuseasmallfont,youraudiencewon’tbeabletoreadwhatyouhavewrittenCAPITALIZEONLYWHENNECESSARY.ITISDIFFICULTTOREADDon’tuseacomplicatedfontColor-GoodUseacoloroffontthatcontrastssharplywiththebackground–Ex:bluefontonwhitebackgroundUsecolortoreinforcethelogicofyourstructure–Ex:lightbluetitleanddarkbluetextUsecolortoemphasizeapoint–ButonlyusethisoccasionallyColor-BadUsingafontcolourthatdoesnotcontrastwiththebackgroundcolourishardtoreadUsingcolourfordecorationisdistractingandannoying.Usingadifferentcolourforeachpointisunnecessary–UsingadifferentcolourforsecondarypointsisalsounnecessaryTryingtobecreativecanalsobebadBackground-GoodUsebackgroundssuchasthisonethatareattractivebutsimpleUsebackgroundswhicharelightUsethesamebackgroundconsistentlythroughoutyourpresentationBackground•Light•ConsistentBackground–BadAvoidbackgroundsthataredistractingordifficulttoreadfromAlwaysbeconsistentwiththebackgroundthatyouuseGraphs-BadJanuaryFebruaryMarchAprilBlueBalls20.427.49020.4RedBalls30.638.634.631.6Graphs-GoodUsegraphsratherthanjustchartsandwords–Dataingraphsiseasiertocomprehend&retainthanisrawdata–TrendsareeasiertovisualizeingraphformAlwaystitleyourgraphsGraphs-GoodItemsSoldinFirstQuarterof20020102030405060708090100JanuaryFebruaryMarchAprilBlueBallsRedBallsGraphs–Bad(What’swrongwiththisgraph?)20.427.49020.430.638.634.631.60102030405060708090100JanuaryFebruaryMarchAprilBlueBallsRedBallsGraphs-BadMinorgridlinesareunnecessaryFontistoosmallColorsareillogicalTitleismissingShadingisdistractingSpellingandGrammarProofyourslidesfor:–spellingmistakes–theuseofofrepeatedwords–grammaticalerrorsyoumighthavemakeIfEnglishisnotyourfirstlanguage,pleasehavesomeoneelsecheckyourpresentation!ConclusionUseaneffectiveandstrongclosing–YouraudienceislikelytorememberyourlastwordsUseaconclusionslideto:–Summarizethemainpointsofyourpresentation–SuggestfutureavenuesofresearchQuestions??Endyourpresentationwithasimplequestionslideto:–Inviteyouraudiencetoaskquestions–Provideavisualaidduringquestionperiod–AvoidendingapresentationabruptlyAssignment1Teampresentation–Presentationsfor2groups/class–Set1–ThisbeginsourteampresentationseriesEachteamhas2membersEachteamwilldoonepresentation–6to8minuteseachEachmemberwillpresent3–4minutesPickatopicwhichyouraudiencewillbeinterestedin7slidesmaximum(1intro,5body,1conclusion/summary)Studytheevaluationformcarefully