采购管理程序-中英

XXXXLTD.采购程序PURCHASINGPROCEDURE文件编号:DocumentNo.:OP-PU-01版本:02Version:02页次:1of15Page:1of15程序文件ControlProcedure制定单位PreparingDepartment:MaterialsDepartment生效日期EffectiveDate:24-Jan-08制定Preparedby审核:Checkedby:批准:Approvedby:日期Date日期Date日期DateDistributionlist分配签收清单客服部CSDept日期Date开发部D&DDept日期Date物料部MaterialDept日期Date品质部QADept日期Date生产部Prod.Dept日期Date货仓部WH.Dept日期Date运作部OPDept.日期Date采购开发部SourcingDept日期Date工程部EngineeringDept日期Date人事&行政部HR&Admin.Dept日期Date未经授权不可拷贝!ItisnotallowedtomakeanycopywithoutauthorizationXXXXLTD.采购程序PURCHASINGPROCEDURE文件编号:DocumentNo.:OP-PU-01版本:02Version:02页次:2of15Page:2of151.RevisionHistory发行记录版本REVISION变更内容DESCRIPTIONOFCHANGE起草人ORIGINATOR发行日期RELEASEDATE01OriginalRelease10-Aug-0702Cancelreferencedocuments4.7RTVMonthlyReport,cancelappendixVIRTVMonthlyReport.24-Jan-08XXXXLTD.采购程序PURCHASINGPROCEDURE文件编号:DocumentNo.:OP-PU-01版本:02Version:02页次:3of15Page:3of152.Purpose目的ProvideaconsistentmethodforassuringpurchasedmaterialmeetXXXXandcustomerrequirementsandoptimizepurchasingcostandefficiency.为了确保所采购的物料满足xxxx公司及客户的需要，优化采购成本及效率。3.Scope范围Applytoalldirectandindirectmaterialusedforfinishgoodsandnon-productionmaterial.所有用于成品或生产当中的直接或间接物料。4.ReferenceDocument参考文件4.1Purchasingcontrolflowchart(DirectMaterial)OP-PU-FC-01采购控制流程图(直接物料)4.2Purchasingcontrolflowchart(IndirectMaterial)OP-PU-FC-02采购控制流程图(间接物料)4.3RTVcontrolflowchartOP-PU-FC-03退货流程图4.4ApprovalVendorList(DirectMaterial)OP-PU-FO-01合格供应商清单4.5LeadTimeSummary(DirectMaterial)OP-PU-FO-02交货周期汇总4.6SortingCostmonthlyreportOP-PU-FO-05挑选费用月报表4.7PurchaseRequestOP-MC-FO-03采购申请表5.Definition定义XXXXLTD.采购程序PURCHASINGPROCEDURE文件编号:DocumentNo.:OP-PU-01版本:02Version:02页次:4of15Page:4of155.1MPS-MasterProductionSchedule主生产计划5.2MRB–MaterialReviewBoard物料评审会5.3MRP–MaterialRequestPlan物料需求计划5.4PO-PurchaseOrder采购单5.5PR-PurchaseRequest采购申请表6.Generalprocedure一般程序6.1Responsibilities责任人6.1.1BuyerisresponsibleforcreatingPO,issuingPOtosupplierandfollowingupdelivery.采购员负责下订单，分发订单及跟踪交期。6.1.2PurchasesupervisorisresponsibleforPOchecking.采购主管负责审查PO。6.1.3MaterialmanagerisresponsibleforapprovePO’s.物料经理负责批准PO。6.2Directmaterialpurchase直接物料采购6.2.1PurchaseOrderRelease下订单6.2.1.1MCrunMRPandgeneratematerialshortagereportbaseonMPSandinventory,andsendtheMRPshortagetotheBuyer.MC根据主生产计划及库存作出欠料清单给到采购员。6.2.1.2Buyerverifiesquantity,ensureallnumbersarecorrectanddescriptionsareclearly.采购员核对数量，确保所有数字正确及描述清楚。XXXXLTD.采购程序PURCHASINGPROCEDURE文件编号:DocumentNo.:OP-PU-01版本:02Version:02页次:5of15Page:5of156.2.1.3AccordingtoAVLanddifferentsupplieroritems,thebuyerwillcreatePO’sfortheshortageitems.采购员根据欠料清单开出PO。6.2.1.4BuyerprintPOandensurePOcoverthefollowingterms,采购员打印PO确保PO包含以下内容，6.2.1.4.1PurchaseOrdernumber订单号码6.2.1.4.2Descriptionandrevisionofproductwhereapplicable物料描述及版本6.2.1.4.3Deliverydate要求交货时间6.2.1.4.4F.O.Bpointandshipmentmethod运输方式及条款6.2.1.4.5Paymentterms付款方式6.2.1.4.6Suppliernameandaddress供应商名称及地址6.2.1.4.7POissuedatePO发行时间6.2.1.4.8BuyernameandIDcode采购员名字及ID编号6.2.1.4.9Price,quantityandamount单价，数量及金额6.2.2PurchaseOrderapproval采购订单审批6.2.2.1AuthoritylevelsofPOshouldbecomplyingwithProcurementauthoritylevelspolicyXXXXLTD.采购程序PURCHASINGPROCEDURE文件编号:DocumentNo.:OP-PU-01版本:02Version:02页次:6of15Page:6of15采购订单的审批必须遵循授权程序.6.2.2.2BuyermustensureallitemsinPOarecorrectandnoanymissing.采购员必须确保PO当中的条款正确及完整性。6.2.2.3Buyermustfollowupallapprovedmaterialcardtoensurebeacknowledgedbysupplier.采购员必须遵照确认样，及时通知供应商。6.2.3PurchaseOrderdistributing订单发行6.2.3.1BuyerFaxesore-mailPOtosupplierfirstlyandarrangesoriginalcopytosupplierifrequested.采购员将PO传真或电邮给供应商，或应要求安排原件给供应商。6.2.3.2BuyersendsacopyofPOtowarehouseforreceivingandsendstheoriginalPOtoFinancedepartmentforpayment.采购员将一份PO复印件给到货仓,同时将PO原件给到财务作付款。6.2.4Suppliercommitmentanddeliveryfollowup供应商交期回复及追踪6.2.4.1BuyerconfirmsPOreceivedbysupplier,andgetsupplier’sformalcommitmentasearlieraspossible.采购员必须确保供应商收到PO，并尽快得到供应商的书面交期回复。6.2.4.2Buyerupdatessupplier’scommitmentintheMPS.采购员核实交期回复是否符合生产需要。6.2.4.3BuyermustclarifyanydifferencefromoriginalPOwithsupplierandreportsactivitiesandactualorpotentialproblemtoMaterialsManager.采购员必须与供应商澄清任何异议，并将事情及现有或潜在问题汇报给物料经理。6.2.4.4Buyerfollowsupactualdeliverydaterefertosupplier’scommitmentandkeepgoodandclosecommunicationwithsupplierandmaterialcontrolteamifanydifference.采购员根据供应商交期回复跟踪交货，并与供应商及物控人员就任何异常保持良好沟通。6.2.4.5Buyermustgetsupplier’sdocumentalcommitmentforanyPOadjustmentsanddeliverychanges.采购员必须要求供应商就PO更改、交期更改提供书面文件。XXXXLTD.采购程序PURCHASINGPROCEDURE文件编号:DocumentNo.:OP-PU-01版本:02Version:02页次:7of15Page:7of156.2.5POchangeorcancellation采购订单修改或取消6.2.5.1IfthereisanychangerelatedtoQuantity,Quality,Deliveryscheduleandotherterms,thebuyermustrevisePOandsendtosupplierimmediatelyandkeepalladjustmentinformationasarecord.如果有任何关于数量、质量、交期或其它条款更改，采购员必须立即修改采购订单并传给供应商并保存好相关记录。6.2.5.2IfneedtocancelPObecauseofcustomerorderchangedorcanceled,buyermustadjustPOandclarifyliabilityforcancellationwithsupplierandkeeprecord.Meanwhile,reporttheliabilityreporttotopmanagement.如因客户更改或取消而有必要更改或取消PO，采购员必须与供应商澄清双方责任并保存好相关记录，同时将责任汇报给管理高层。6.2.6Purchasingmaterialreceivingandverification采购物料收货及检验6.2.6.1Thestorekeeperreceives