Writing a letter

WritingaletterDivision:•Personalletters•Businessletters:•Eg.Applicationletter,reconmentationletter,letterofaprreciation,etc.英文信封(Envelope)的写法（BlockFormat齐头式）ZhaoMinSichunUniversityChengdu,610041P.R.ofChinaMr.StevenChungNo.252,LongSt.SanFrancisco,U.S.A寄件人姓名和地址收信人姓名和地址•Elements:1)aformalletteroftenconsistsofsixparts:theheading/letterhead（信头）;thedate（写信日期）;theinsideaddress（封内地址）;thesalutations（客气称呼）;thebody（正文）;thecomplimentaryclose（表敬意的）;thesignature（签名）。2)foraninformalletter……Heading信头包括寄信人地址（通常写在信笺的右上方）或某公司的名称、地址、电话、电传、传真、邮编、电子信箱地址或网址等。Date•日期应写在寄信人地址下方，表达方式各不相同。通常英式按日/月/年的顺序，而美式按月日年的顺序。注意：年份写全，不可省略；月份用英文单词表示，不可用数字替代（一般信函可缩写，较正式的公函需写全）；日期用阿拉伯数字基数词表示即可，如May7,2006;23September,2005Rewritethefollowingdateforstandardbusinessletters6/5/0610-9-068June2006Oct.28,06Jan.13.2006InsideAddress•信内地址应写在信笺左上方，与信封上的地址完全一致。第一行写收信人姓名（称呼语+全名）；商务信函中还需另起一行写出职务；收信人地址应确切完整。Arrangethefollowinginformationintoletterheadorinsideaddress:China/Beijing100021/BeijingMetal/President/LinFang/Eastlane/234LinFangPresidentofBeijingMetal234Eastlane,Beijing100021ChinaSalutation•称呼应写在信内地址下，其左边要与信内地址第一行对齐。英文书信的称呼一般都是以Dear…或Mydear…开头的。•1.亲近熟悉的人:Dear/Mydear+称呼或名字。•2长辈、关系一般、不相识：Dear+“先生/女士/教授”•3机关、团体、公司、工厂或学校：DearSirorMadam,ToWhomItMayconcern.有时直接用Gentlemen(复数)。•开头字母要大写，末尾用逗号。结束语也称敬语，使用时也应因人而异，取决于发信人与收信人之间的关系或熟悉程度。•1.家人亲戚:Yourlovingmother/son/brother;Yourslovingly,Withlove,Allmyloveetc.•2.长辈或一般朋友：Yoursrespectfully/sincerely,Yourstrulyetc.•3.机关、团体、学校等：Yoursfaithfully/sincerely,Yourstrulyetc.结尾的部分祝福的话结尾语Takecare.Yourfriend,Bestwishes.Trulyyours,BestRegards.Yourloving_______,MerryChristmasSincerelyyours,HappyNewYearYourssincerely,HappyBirthdaySincerely,Formatxxxx(letterhead)June3,2005(date)xxxx(insideaddress)Dearxx,(salutation)Wereceivedyourxxxx(body)YourssincerelyXX(signature)Joe(printedname)•（三）开头段：1、告知对方你的身份（假如对方不认识你）DearSir/Mr.Smith,Iwasastudentatyourcollege,enrolledinFinanceDepartment./Iama…atyour…/Iama…atyourcollege,enrolledinthe…course./Mynameis…,Iam…•2、问候收信人（假如他/她是你的朋友）DearTom,Hello/Hi.Howareyou?/Ihopeeverythingisfine./Howarethingsgoingwithyou?/Howareyougettingonin/gettingalongwith…..?•3.解释写信的原因（1）致谢：ThankyouforyourletteraboutstudyinginCanada./IamwritingtotellyouhowgratefulIamfor…/Iwouldliketothankyoumostsincerelyfor…（2）抱怨：Iamwritingtocomplainaboutthepoorserviceatyourdining-room./Iwishtomakeacomplaintabout…/Iamwritingtodrawyourattentionto….（3）致歉：IamwritingtoyoubecauseIamunableto…./Iamterriblysorrythat…./Iwouldliketoexpressmyapologiesfornotbeingableto….4）询问：Iwouldliketoobtain/request/seek/inquiresomeinformationabout…/Iamwritingtoaskifyoucandomeafavor./Iwouldlikesomedetailedinformationon/about….（四）结尾段：1、发出请求（1）Pleasegivethismatteryourimmediateattention.（2）Iwouldverymuchappreciateitif……assoonaspossible.2、提供帮助（1）Ihopethese……willbehelpful,andpleasefeelfreetocontactmeformoreinformation.（2）……willbetakingresponsibilityforyouandifyoushouldneedanyassistance,she/hewillbepleasedtohelpyou3、再次表示歉意或感激（1）Thankyouforyourkindassistance.（2）Pleaseacceptmyheartfeltthanksanddeepestgratitude,nowandalways.（3）IamsorrythatIcannot……,andtrustthatyouwillunderstand.（4）Inaddition,letmeapologizeforanyinconvenienceImayhavecaused.（5）Onceagain,Iamsorryforanyinconveniencecaused.4、期盼回信：（1）Ilookforwardtoyourpromptresponse.（2）Lookingforwardtoapromptreply,（3）Iexpecttohearfromyouverysoon.（4）Ihopetoreceiveyourreplyshortly.