Meeting-Materials(外语学院老师原创完美英文写作课件二)

Acommonfixtureofworklifeisthemeeting.Meetingsareconvenedtotradeinformation,makeplans,orcomeupwithideas.Goodmeetingsinvolvepreparation:atimeandplacemustbedecidedbeforehand,andemployeesmustconsiderthereasonforthemeaningsotheycanknowwhattoexpectandhowtheycancontribute.Itcanbeusefultorecordwhathappenedatameeting.MeetingnoticesAgendasMinutesPurpose:anoticetodeliverinformationbeforethemeeting.FormsAmemoAletterApostcardAnemailmessageThetimeformostmeetingsisdecidedonlongbeforethemeetinghappens.Thepersoncallingthemeetingshouldarrangeforeveryonetoknowaboutandattendthemeetingbyprovidingaletter,memo,email,orpostcardcontainingthefollowing:DateandTimeofthemeetingTheplaceofthemeetingPurposeofthemeeting(anagenda)ThingstobringtothemeetingBasicInformation:1.Dateandtimeofthemeeting.2.Theplacewherethemeetingwillbeheld.3.Purposeofthemeetingoranagenda.4.Materialstobring.5.Areplycardofareservationslip.Samplestudy1Notice•AlltheteachersandstudentsarerequestedtomeetinthedepartmentconferenceroomonTuesday(May20)at2:30p.m.tohearareporton“ComputerAssistedLanguageLearning”•TheEnglishDepartment•May12,2006SampleStudy2PreparationforNewSemester•AjointmeetingoftheAcademicAffairsDepartmentandtheStudentAffairsDepartmentwillbeheldonThursday,Feb.28,at10am,intheConferenceRoom.•Thepurposeofthemeetingistoprepareforthenewsemester.PreparetoreportontheproblemstheDepartmentcan’tsolve.•Pleasebringthetentativeclassschedule,rosters,andtheschoolcalendar.DianaJohnsonOfficeManagerNov.14,2010LanguageToneofNotices•Brief•Specific•Eye-catching•PoliteWordyform•Alargenumberof•Atalltimes•Atthepresenttime•Beableto•Biginsize•Bymeansof•Duetothefactthat•Duringthetimethat•Forthereasonthat•Forthepurposeof•Intheeventthat•Inthenearfuture•Ineveryinstance•Inthisdayandage•Inorderto•Inthefinalanalysis•RedincolorShortform•Many•Always•Now•Can•Big•By•Because•While•Because•For•If•Soon•Always•Today•To•Finally•RedMeetingAgendaDefinition+Activity:Fillinthegapswiththewordsfromtheboxtoobtainthedefinitionofabusinessmeetingagenda.eventsattendtitlebusinessplanincludes+Abusinessmeetingagendaisa____forabusinessmeeting.It______elementssuchasthetime,place,and_____ofthemeeting,peoplewho______themeeting,andtheorderofthe______tooccurinthemeeting.Awrittenplanforameeting,animportantdocumenttohelpthemeetingrunsmoothly.Agendasforaformalmeetinginclude:1.Calltoorder.2.Approvaloftheagenda.3.Approvaloftheminutesofthelastmeeting.4.Reports.5.Oldorunfinishedbusiness.6.Newbusiness.7.announcements.8.adjournment.MeetingAgendaCommitteeMeetingConferenceRoom,Building2Wednesday,April88:301.CalltoorderChenMing8:302.ApprovaloftheMinutesoflastmeetingChenMing8:453.Oldbusiness:ThegymprojectWanXing9:304.Newbusiness:SettingupCareer-servicesCenterWangJun10:455.AnnouncementsWuDonglianAppointmentofnewdepartmentchairsTimeandlocationofthenextmeeting.11:006.AdjournmentChenMingMinutes:officialrecordsofbusinessmeetings.Functions:usefulforrecordingdecisions,reviewingpastactivities,andprovidingtheevidenceofdecision-makingprocess.Thebodyoftheminutes:PresidingPresentAbsentCalltoorderMinutesoflastmeetingReportsOldbusinessNewbusinessAnnouncementsAdjournmentLanguagefeaturesofmeetingminutes:1.Usethepastsense.2.Usethenameorthethirdpersonpronountorefertotheparticipants.3.Useindirectspeechwhenrecordingparticipants’words.4.Usewordmove,make,pass,defeat,tableandsoon.5.Thewordminutesisanouninitspluralform.6.Usethepassivevoicetodescribetheevents.7.Changeparticipants’spokenwordsintoformalwords.8.Keepminutesasobjectiveaspossible.ExerciseThefollowingareverbatimrecordsofwhatwasactuallysaidatameeting.Rewritetheseastherecordwouldshowinthe(narrative)minutes.1.“MissJones,willyoupleasearrangeforquotationsontherecarpetingofthesalesoffice,andreportbacknexttime?”(TheChairman)2.“I’dliketorecommendthepurchaseofaphotocopierforPersonnel.”(Mr.Norton)16TheChairmanrequestedMissJonestoobtainquotationsforrecarpetingthesalesoffice,andtoreportbackatthenextmeeting.Mr.NortonrecommendedthataphotocopierforPersonnelDepartmentshouldbepurchased.March21,10amconferenceroom10:001.feasibilityreportonreplacingPCswithMacsDavid10:202.discussionJohn11:003.approvingWebPageDesignJohn11:404.budgetreport11:555.adjournmentAgendaDate:Feb.25,2012To:AllemployeesinAcademicAffairsFrom:SunMaggieSubject:PreparationforNewSemesterAjointmeetingoftheAcademicAffairsandtheStudentAffairswillbeheldat10amonThursday,Feb.28intheConferenceRoom.Thepurposeofthemeetingistoprepareforthenewsemester.PreparetoreportontheproblemstheDepartmentcanˊtsolve.Pleasebringthetentativeclassschedules,rosters,andtheschoolcalendar.+:ReportonameetingYouworkforapublishingcompany.YournexttradefairisinSeattle.Yourdepartmentheldaplanningmeetingwiththeagendabelow.Readthehandwrittennotesaboutwhatwasdiscussed.Someinformationisincorrect.Listentopartsofthemeetingandcorrectit.AgendaPARTICIPANTS:RobertSamuelson(Chair),DahliaZille,HugoSata.DATE:27thNovember2pmROOM:303A1.Conferencestartson8thJanuary.Exhibitorsarewelcometoarriveon6thtosetup.HSsaiditwasabadidea.DZdisagreedandw