Memo(外语学院老师原创完美英文写作课件一)

Writing:AMemo4.Amanagerhassentthismemo.Answerthefollowing.1.whoisthememoto?2.whowillbeinterestedintheinformation?3.whathashappened?4.whatishappeningasaresult?5.whatactionisneeded?5.StudytheSubjectlineofthememobelow.Thewriterhastakenthefourkeywordsfromthemainmessage.Underlinethosewordsinthebodyofthememo.To:AllstaffFrom:JamesShepherdDate:23JuneSubject:PresentationonchangestopensionschemeDuetorecentchangesingovernmentpensionlaws,theHeadofFinancewillgiveapresentationonTuesday1Julyat5.30pminthecanteentooutlineanyeffectonthecurrentcompany-basedpensionscheme.Staffwiththispolicyarewelcometoattend.MEMORANDUMReferenceanswer:1.1)Allstaff.2)Anystaffwithacompany-basedpensionscheme.3)Therehavebeenchangesinthegovernmentpensionlaws.4)Thiswillaffectthecurrentcompany-basedpensionscheme.5)ApresentationwillbegivenbytheHeadofFinanceonthechangesandanyeffects.2.presentation,changes,pension,scheme.3.Readthreemorememos.Underlineanykeywordsandusethemtowritethesubjectlines.Subject:_____________________________Asyouareprobablyaware,thecompanyiscurrentlyconsideringplansforanewfactoryinthedistrictofCampiBisenzio.Modelsanddesignswillbeondisplayintheconferenceroomeverydaynextweek.Allstaffarewelcometovisitatanytimeandgivefeedback.Subject:_____________________________Followingrecentfeedbackonworkinghours,theHeadofHumanResourceswillgiveapresentationonThursday2Julyat4.30pmintheconferenceroomtooutlineproposalsforasystemofflexitimeandhome-working.Anystaffareinvitedtoattendandsharetheirideas.Subject:____________________________PleasenotethatSpanishclassesthisyearwillbeginonOctober16thonWednesdaylunchtimes.Anyonewishingtoparticipateshouldinformtheirlinemanager.PlacementtestingfornewparticipantswilltakeplaceinthetrainingcenteronThursday5thorFriday6thbetween12and1pm.DisplayofnewfactoryplansSpanishclassesPresentationonflexitimeandhome-working5BUSINESSWRITINGMemoContentsDefinitionofBusinessMemoFunctionofBusinessMemoThedifferenceBetweenaMemoandaBusinessLetterTheFormatsofMemosGuidelinesforWritingGoodMemos67internalDefinitionofBusinessMemoBasically,itisanin-housebusinessletter.DefinitionMemorandum,memoforshort,isawrittenmessagesentbyonepersontoanotheroragroupofpeoplewithinthesameorganization.Thisinternalcommunicationcanbefromsuperiortosubordinatedownthechainofcommand:e.g.fromManagingDirectortoAccountingManager,ortheotherwayround;itcanalsogobetweenequals,forexample,fromonsectionchieftoanother.Itisoftenusedtogiveinstructions,askforinformation,reportonactionstakenonaparticularsituationordiscusscompanypolicies.9TheFunctionofBusinessMemoAbusinessmemoservesaveryusefulpurpose.Ithelpsmembersofabusinessorganizationcommunicate,withouttheneedfortime-consumingmeetings.Amemoisaneffectiveandefficientcommunicationtool.10Similarities:MemosandLettersMemosresemblebusinesslettersinthatthey1.communicateinformation2.arecommonlyusedintheworldofbusinesswriting1112memoshave:nosalutationnocomplimentaryclosingnosignatureatthebottomofthememoDifferences:MemosandLetters13DearMs.Green:…………………………………………..…………………………………………..……………….………………………………………………………………………………………….…………………………………………….…………………………………………………………………………….……………………………………Sincerelyyours,JamesWangJamesWangEnclosureSalutationComplimentaryclosingSignitureEnclosureBodyofthebusinessletterReview14memosare:almostalwaysusedwithinanorganization.normallyusedfornon-sensitivecommunicationshortandto-the-pointDifferences:MemosandLetterslessformalthanbusinessletters15MemorandumDate:(double-spaced)To:(double-spaced)From:(double-spaced)Subject:(double-spaced)……………………………………………….(single-spaced)……………………………………………….(single-spaced)……………………………..FormatofMemoMessagearea16TheOrderoftheHeadingPart:MemorandumDate:(double-spaced)To:(double-spaced)From:(double-spaced)Subject:(double-spaced)……………………………………………….(single-spaced)……………………………………………….(single-spaced)……………………………..Theorderoftheseitemsmayinfrequentlyvary.TextofthememoMemorandumTo:(double-spaced)From:(double-spaced)Date:(double-spaced)Subject:(double-spaced)……………………………………………….(single-spaced)……………………………………………….(single-spaced)……………………………..Theorderoftheseitemsmayinfrequentlyvary.Textofthememo17FormatsofMemos1inchMemorandumDate:To:From:Subject:1inch1inchTextofthememo1inch1inchmarginTwoTypesofHeadingDescriptiveInformativePhotoID&SecuritySystemPhotoID&SecurityInstallationSecuritySystemTrainingProposalforSecuritySystemTrainingStaffMeetingStaffMeetingtoDiscussSummerVacationSchedules1819FormatsofMemosThetoplineofamemousuallysays“Memo”or“Memorandum”andthecompanylogoorletterheadfrequentlygoesabovethis,asshowninthepicture.SararaChemicals,Inc.MemoDate:To:From:Subject:（Textofthememo）20Twokindsofformats:flushwithleftmarginthefirstlineindentedanemptylineofspacenoemptylinebetweenparagraphsbetweenparagraphsFormatsofMemosblockformatmodifiedblockformatDonotmixblockandmodifiedblockformats.21FormatsofMemosBlockFormatdifference1difference2Don’tjustifytherightmargin!22FormatsofMemosModifiedBlockFormatdifference1difference2don’tjustifytherightmargin23FormatsofMemosThebodyormessageareaofthememoisthe“meat”ofthememo.Thetextin