商务英语综合实训ppt实训项目4

实训项目四-会议组织安排实训方法能力要求实训目标每三至四个人为一组，将班级学生分成若干组，采用互动讨论、情境交流、角色扮演、作业提交等方式完成本章节实训任务。1、能够根据实际情况做出合理的会议预算。2、能够主持小型的商务会议并作会议记录。掌握邀请函的写作方法，能够制定简单的会议日程表和会议记录。一、如何写邀请函Aletterofinvitationiswrittentopeopleinvitingthemforaspecialoccasionoreventinyourpersonalandprofessionallife.Aninvitationletteriswrittenforbusinesseventsaswellasforpersonaloccasionslikebirthdays,familyreunion,etc.Beforedraftingtheletter,firstseriouslythinkabouttheevent.Onceyouhavedecidedthattheeventisforofficialpurposeorpersonalthenyoucanbeginwritingtheletter.Theletterhastobeformalinvitationandshouldhavealltherelevantfacts.第一节知识巩固一、如何写邀请函Aninvitationlettershouldconveythedate,timeandvenueoftheevent.Theletterhastoclearlymentiontheevent.Thiswillhelpthepeopleinunderstandingthepurposeoftheletter.Theywillgetaclearideaofthenatureofevent.Thelettershouldbeshortandprecise.Asoftandpolitetoneshouldbeusedintheletter.Theletterwillbeginwithawelcomenoteandendwiththedetailsofapersonwhomtocontacttoconfirmyourattendancefortheevent.Thiswillhelptheorganizersinmanagingtheevent.第一节知识巩固•Youhavetobegintheletterwithnameandaddress•ofsenderandreceiver.•Dateastobementioned.•Beginthemainbodyoftheletterwithsalutations.AwordlikeDearfollowedbytherecipient'snameisagoodwaytostart.•Theletterhastogiveoutthepurposeintheveryfirstparagraph.Thishelpsinclearlyconveyingthemessage.•Theletterhastogiverelevantfactslikedate,timeandvenueoftheeventinthebeginningitself.Thishelpsthereaderinplanninghisscheduleaccordingly.•Lettheinviteesknowthattheyhavetoinformtheorganizerswhethertheywillattendtheeventornotbeforeaspecifieddate.•Givethereaderthedetailsaboutthepersonwhomtocontacttoconfirmtheirattendancefortheoccasion.Thisshouldbethelastlineoftheletter.第一节知识巩固第一节知识巩固二、商务会议的主要过程MovetothefirstpointontheagendaOpeningthemeetingInviteintroductionsfromparticipants(ifnecessary)ExplainpurposeofmeetingPresentagendaDiscussgroundrules(whospeaks.Whentospeak,decisionmaking,etc)Handovertoanotherperson第一节知识巩固BringpeopleintoStoppeopletalkingListenactivelyAskforrepetitionPreventirrelevanceParaphrasesummarizeKeepaneyeontime第一节知识巩固MovetothenextpointControldecision-makingIndicatefollow-uptaskClosemeeting•Thankparticipants•Announcenextmeeting三、主持商务会议的常用语句第一节知识巩固Openingthemeeting•Goodmorning,ladiesandgentlemen•Ifweareallhereshallwegetstarted?•FirstofallI’dliketointroducethecolleaguefromourHeadoffice.•Ifeveryonehasgotacopyoftheagenda,letmefirstexplainthepurposeofthemeeting.•Theobjective/purpose/aim/targetofthismeetingisto…•Nowlet’slookattheagendaindetail.•Asyoucanseetherearefivemainpoints/items.•Aswehavealottogetthroughthismorning,canweagreeonthegroundrules?Isuggest/proposethefollowing…三、主持商务会议的常用语句第一节知识巩固Bringingpeoplein(encouraginghesitantspeakers)•Wehaven’theardfromyouyet,George.Whatdoyouthinkaboutthisproposal?•Wouldyouliketoaddanything,George?Stoppingpeopletalking•Oneatatime,please!•Well,thankyou,George.Ithinkthat’sclearnow.Couldwehavesomeotheropinions?•Right,thankyou,George.Ithinkwe’veallgotthepointnow.Shallwemoveon?Askingforrepetitionorclarification•I’msorry.Ididn’thearwhatyousaid.Wouldyoumindrepeatingit,please?•Sorry.Idon’tquitefollowyou.Couldyougooverthatagain,please?Preventirrelevance•I’mafraidthat’soutsidethescopeofthismeeting.•We’vebeginningtolosesightofthemainpoint.•Keeptothepoint,please.•Ithinkwe’dbetterleavethatsubjectforanothermeeting.第一节知识巩固Paraphrase•Sowhatyou’resayingis…•Inotherwords….•Soyoumean…•So,ifIunderstandyoucorrectly….Summarizing•Tosumupthen…•So,tosummarizewhathasbeensaidsofar…•Keepaneyeonthetime•We’rerunningshortoftime.•There’snotmuchtimeleft.•Couldyoupleasebebrief?第一节知识巩固Movetothenextpoint•Right.Let’smoveontothenextpoint.•Well,Ithinkthatcoverseverythingonthatpoint.Let’smoveon.Controllingdecision-making•I’dliketo(formally)proposethat…•Canwetakeavoteonthatproposal?•Sothatmotionhasbeenaccepted/rejectedby4votesto3.•Well,itseemsthatwearebroadlyinagreementthat…第一节知识巩固Indicatingfollow-uptasks•George,doyouthinkyoucould…•George,howaboutpreparingsomefiguresforthenextmeeting?Closingthemeeting•So,nextmeetingwillbeon…at…•Thanksforyourparticipation.•Right,Ideclarethemeetingclosed.第一节知识巩固四、如何写会议记录会议记录（minutesofmeetings）是会议上发言和与其有关的事项的摘录。一般有以下几方面的内容：•会议的日期、时间和地点•到会人员及主持人•会议所讨论的问题，通过的决议等会议记录是对过去会议的真实记录。因此，文章的时态用过去时态。第一节知识巩固根据下面的中文提示写一封英文会议邀请函。大发有限公司进出口部：首先，感谢贵司多年来对我司的关心与支持。由于和贵司长期保持着良好的合作关系，并始终得到贵司的巨大支持，我司的钢铁业务得到了长足发展，创造了良好业绩。同时，也希望在今后的发展中，我们能继续保持这种良好的关系。2006年，精诚集团投资1亿多元，对我公司的配套流程进行了全面的升级改造，进一步增强了为广大客户服务的能力。为进一步做好深化双方合作，保证贵司的生产需求，我公司拟于10月10日到20日召开钢铁运输会议，届时邀请贵司主要领导参加。第二节实际运用任务一第二节实际运用Suggestedanswersfortask1ImportDepartmentofDafaCo,Ltd.,Firstly,Iamverygratefulforyoursupportandconcerninthepastyears.Thankstoyourcooperationandsupport,ourironbusinesshasbeendevelopingverywellandmadeexcellentachievements.Atthesametime,wehopethatwecanmaintainthisvaluablerelationshipinthefuture.In2006,JingchengGroupmadeaninvestmentof100millionYuaninourcompanywhichupgradesourcorollaryequipmentandstrengthensourserviceability.Inordertodeepenourcooperationandmeetyourdemands,weplantoholdIronTransportationMeetingfromOctober10toOctober20.Wesincerelyhopet