大学核心商务英语写作教程Unit-3-Invitation-Letters-PPT精选文档

LOGOthemegalleryUnitThreeInvitationLetters大学核心商务英语写作教程TogetfamiliarwithinvitationToknowsomethingaboutinvitationletters.TolearnnewwordsandexpressionsObjectivesTomasterhowtoanalyzedifficultandlongsentencesMainThemeThisunitintroducesthemainformofinvitationwhichisakindofsociallettercommonlyusedindailylife.Andthisunitwillexpoundthecontentsandstepsforthewritingofinvitationletters.Bystudyingthesetypicalsamples,studentscanhandlethewritingfeaturesandmaininformation,mastertheusefulexpressionsandputthemintopractice.Pre-readingQuestions1.Doyouknowhowtoinviteyourfriendstojoininyourparty?SendE-mailWriteinvitationlettersorcards2.Doyouknowwhatthemainpartsofwittinganinvitationletterare?LetterheadBodyClose3.Whatinformationshouldbeincludedinaninvitationletter?ThepersonbeinginvitedThepersonextendingtheinvitationCompanyextendingtheinvitation1.Introduction2.HowtoWriteInvitationLetters?3.WritingTips4.InvitationLetterSamples5.WritingPracticeTextAInvitationLettersIntroductiontotheTexttheopeningceremony/newproductpromotioninvitationcardsformsoflettersnotasformalandseriousWhatisanInvitationletter?PersonalinvitationletterLessformalinnatureandcanhavemorefocusonemotionsorsharedmoments.Businessinvitationletter.Thetoneofthelettershouldbeformalandrespectful.StructureofInvitationLetters1.IntroductionIntroducesimplebackgroundoftheindividualorcompany2.Bodyinformationabouttheevent.(theme,purpose,place,dateandtime).3.Thefinalpartdirectionsorasimplemapofthelocation.4.Attentionstwotenses(presentandthefuture.)Themainpurposeofaninvitationletterisofinvitingaguesttoapartyoranevent.HowtoWriteanInvitationLetter?TheContentofInvitationLettersletterhead,(thename,address,dateoftheinviterandthename,addressoftheinvited.)addressing,“Sir”,“Madam”,“Mr.”or“Miss”bodytime,placeandbriefstatements.close.genuinesinceritytotheinvited,TheStepsofWritingInvitationLetters1.Alwayssendtheletterofinvitationinadvance.Youneedtoletpeopleknowabouttheoccasionatleastaweekpriortotheeventsothattheyplanthethings.2.Youhavetobegintheletterwithnameandaddressofsenderandreceiver.Dateastobementioned.3.Beginthemainbodyoftheletterwithsalutations.Awordlike“Dear”followedbytherecipient’snameisagoodwaytostart.4.Theletterhastogiveoutthepurposeintheveryfirstparagraph.Thishelpsinclearlyconveyingthemessage.5.Theletterhastogiverelevantfactslikedate,timeandvenueoftheeventinthebeginningitself.Thishelpsthereaderinplanninghisscheduleaccordingly.6.Makesurethattheinviteesknowthewaytothevenue.Youcaninsetamapanddirectionstoreachvenuewiththeletter.7.Lettheinviteesknowthattheyhavetoinformtheorganizerswhethertheywillattendtheeventornotbeforeaspecifieddate.Givethereaderthedetailsaboutthepersonwhomtocontacttoconfirmtheirattendancefortheoccasion.Thisshouldbethelastlineoftheletter.8.Proofreadtheletterthoroughlybeforesendingittotheinvitees.Theletterhastobeflawless.9.Thelettershouldusefontsthatareprofessionalandreadable.Notes:1.R.S.V.P.(Pleasereply)—Repondezs’ilvousplait!2.ForRegretOnly(ifyoucan’tcome,pleasereply.Ifyoucan,thenyoumaynotreply.)3.Telephonenumberofthehost.(optional)4.Extn./Ext.in83845634Ext.177(extension,extensiontelephonenumber.)5.Otherinformation:theentrance,theexactaddressofthehostortheplaceoftheactivity.WritingTipsBesureyourinvitationletterincludes:1.Thenameofthepersonsponsoringtheevent.(whoisthehost/hostess?)2.Exactlywhoisinvited.(cansomeonebringaguest,spouse,child?)3.Whattypeofsocialeventisbeingheld?4.Thedate,address,andtimeoftheevent.5.Directionsorasimplemapifthelocationmaybedifficulttofind.6.Whattypeofdressisappropriateorpreferred.7.Thephonenumberanddeadlinetoreply;precedethesefactswith“RSVP”(Frenchabbreviationfor“pleasereply”).Ifyoumustdeclinetoacceptanoffer,invitation,orgift,youshould:1.Begracious,whateverthereasonisthatyoumustdecline.2.Thankthepersonfortheinvitation,offer,gift,suggestion,etc.3.Stateclearlythatyouareunabletoaccept.4.Brieflystatethereasonthatyouareunabletoaccept,ifdesired.5.Inclosing,restateyourappreciationfortheperson’sconsideration.Whataretheinvitationcards?1.Invitationcardsareusedwhenyouwanttoinvitesomebodytoareception,party,celebration,lectureandopeningceremonyetc.2.Invitationcardsshouldbegiveninadvance.3.Invitationcardshavecertainpattern,andareprintedonhardpapersheet.Usually,itneedstobetyped,whilethosewrittenbyhandareonlyforfriendsandrelatives.4.Invitationcardscanbedividedintotwocategories:theformalandtheinformal.Theformalonesshouldbewritteninafixedpattern,andwithformallanguage,andinabriefandconcisestyle.Andtheinformalonescanbewritteninthepatternoftheinvitationletterortheordinaryletter.Thecontentsofinvitationcards1.Thecontentsoftheinvitationcardsareincludingtime,place,theactivityform,andthehost’sname.2.Thefullnamesofperson,company,school,group,program,andactivityappearedinthecardarerequired.3.TheChineseinvitationcardsusuallydon’tcovertheguest’snameandtheirnamescanbefoundontheenvelopes.4.Internationally,peopletendtosendoneinvitationcardforacouple.Thereissuchoccasionsinourcountrywhentheguestscanonlytakepartintheactivitybytheinvitationcard,thenthehostshouldgiv