Document List for Philips Sustainability Audit Pre

DocumentListforPhilipsSustainabilityAuditPreparation(GeneralInformation)0.1营业执照Businesslicense0.2公司概括简介-人员/产量/产值/(品牌)市场分布Factoryprofile(PPTisalsoacceptable)0.3公司组织架构图Organizationchart0.4(公司)厂区/厂房平面图Factory’sfloorlayout(birdview)0.5工厂主要产品Sampleofproductsoftypicalcategories0.6生产工艺流程图Flowchart(indicatingallkeyprocesses)No.项目与内容ItemsDocumentListforPhilipsSustainabilityAuditPreparation(Labor)1.1员工手册Employeemanual/handbook1.2厂纪，厂规(奖惩制度)Factoryrules®ulations1.3保安条例（门卫制度）/保安职责Securityrules/Rolesandresponsibilityofsecurityguards1.4人员(内部员/工来访人员)/货物/车辆进出控制制度及记录In/outcontrolofworker/goods/vehicle/visit1.5饭堂/宿舍规章制度Regulationsofmealsincanteen/accommodation1.6奖惩记录Disciplinarypracticesandrecords1.7保障自由结社的制度Policytoensurefreedomofassociation/Laborunion/otherorganization(whenapplicale)1.8工会或其他员工组织及其架构(如适用)Committeeoflaborunionorotherworkers'organization(whenapplicale)1.9员工代表推荐选举产生的记录Recordsofselectionofworkers'representatives(whenapplicale)1.10工会或其他员工组织活动记录(如适用)Recordsofactivitiesoflaborunionorotherorganizationofworkers(whenapplicale).1.11员工申诉程序及其匿名机制Proceduretoensurecomplaintchannelsofanonymity1.12防止员工申诉遭受报复的保密规定及防范措施Confidentialmechanismtoensurepreventfromretaliation.1.13员工申诉处理记录（包括通过个人或工会或其他员工组织或员工代表反映的提案）Grievancefiles(Recordsofsolutionorimprovementorfeedbackagainstcomplaints)1.14招工指引/程序/具体操作规定（包括年龄验证程序）Recruitmentpolicy/procedure/workinginstruction（includingageverification)1.15各种招工广告样本(特别是普通工种的招聘广告）Recruitmentadvertisement(especiallyforworkers)1.16禁止招聘使用童工的规定Restrictiontobanhiringchildlabor1.17雇佣童工时的补救措施Remidationincaseofchildlabor项目与内容ItemsNo.DocumentListforPhilipsSustainabilityAuditPreparation(Labor)项目与内容ItemsNo.1.18禁止歧视的规章制度Policyaboutanti-discremination1.19花名册(所有员工)/人员结构（新员工/普工/直接员工/不同部门/性别配比等状况）Namelist(allemployees)/detailedstructureofmanpower(Rateoffreshmen/normaloperator/directworker/functionaldepartments/Sex)1.20人事档案（员工入厂登记，含身份证复印件，近照，相关年龄信息）Personnelfile/Personnelrecords1.21劳动合同(所有员工)Laborcontracts/employmentagreement(allemployees)1.22劳工代理协议(如适用)Contractswithrecrutingagencies（Ifapplicable)1.23离职（辞职/自离/解雇)规定及记录Regulationsandrecordsofleaves(resignationwithnoticeinadvance/demission/dismission)1.24保护女工及为成年工的规定Policyaboutprotectionofmaleemployeesandjuvenilelabor1.25未成年工名单/未成年工使用登记证（当地劳动局备案）Namelistofyoungworkers/Emplomentapproval/Registrationofyoungworkers(whenapplicable)1.26未成年工岗位班次安排规定Postsandshiftsforyoungworkers(whenapplicable)1.27未成年工体检记录(入厂及定期体检）Entrance&annualhealthexaminationreports1.28未成年工名单/登记证/工作安排规定Youngworkerregistrationapprovalfromlocallaborbureau/shiftsarrangementforyoungworkers1.29工作时间/出勤规定（班次/正班/加班/进出/休息/离岗/下班/轮班调休）Rulesofworkingtimeincludingregularworkingtime,shifts,timein/timeout/break/leave/shiftexchange/restinturn1.30确保工时符合的监控机制System/procedureinplacetoensureworkingtimemeetEICCcodeorCodeofCompany1.31工时监控机制记录及纠正改进措施RecordsofmonitoringonworkingtimeincludingworkingtimeandCAIP1.32综合计时批文/加班延时批文Waiverofcomprehensiveworkinghours/overtimeextensionDocumentListforPhilipsSustainabilityAuditPreparation(Labor)项目与内容ItemsNo.1.33员工自愿加班申明或协议Confirmationaboutvoluntaryovertimefromworkers1.34加班申请及安排Applicationandscheduleofovertime1.35请假单Applicationforleavesrequestnotification1.36工作时间记录(至少12个月)及员工定期确认Timecards/attendantsheets(atleast12months)confirmedbyemployees1.37生产(台班)记件记录Productionrecords(dailyrecordsandsummaryofpiecerate)1.38薪酬规定(底薪及加班费)及计算方法Compensationpolicy(basicrate,OTpremiumincludingcalculationmethods)1.39当地政府最低工资文件Governmentaldocumentaboutlocalminimumwage1.40员工保险计划(社保及补充商业保险)Schemeofinsurance(socialinsurance,suplementalinsurance)1.41社会保险缴付凭证和参保批文Socialsecurityinsurance(injury/retirement/medical/unemploymentetc.)paymentevidence/Approvalfromlocalgovernment1.42福利待遇规定(各种津贴，有薪假期如年假，婚产假等)Benefitspolicy(allowance,paidleavessuchasannualleave,marriageleave,maternityleave)1.43社会保险缴付凭证和参保批文Socialsecurityinsurance(injury/retirement/medical/unemploymentetc.)paymentevidence/Approvalfromlocalgovernment1.44工资表(至少12个月,包括近期，旺季，淡季)Payrollrecords(atleat12monthsincludingcurrentmonths,peakseasonandslackseason)1.45有工人签名的工资条Payslipswithemployees’signatures1.46工资发放的银行转帐支票及清单Checkreleasedoftotalwages/Recordsaboutwagestransferredtoworkers'counts1.47工资扣减记录Wagededuction1.48关于劳工权益方面的外部沟通及知会（材料供应商，外包商，客户及公众）Externalcommunication(tranferEICCorCOCtosupplier/subcontractor,customer,andpublic)DocumentListforPhilipsSustainabilityAuditPreparation(Ethics)2.1商业行为政策/标准/指引BusinessConductPolicy/Standards/Guidelines2.2反贪污，敲诈勒索罪和挪用公款的程序文件Documentedprocedurestoaddresscorruption,extortionandembezzlement2.3违反公司商业行为标准的记录Recordsofviolationsofthecompany’sstandardsofbusinessconduct.2.4禁止收受贿赂或利用其它手段获取不当利益的程序文件Documentedprocedurestoaddressbribesorothermeansofobtainingundueorimproperadvantage.2.5年度财务报告和其它财务报表说明销售，成本，负债等Annualreportsandotherfinancialstatementsdescribingsales,costs,liabilities,etc.2.6公司的外部财务审计结果Resultsofexternalfinancialauditsofthecompany.2.7与顾客，供货商和员工的保密协议Non-DisclosureAgreements(NDA’s)withcustomers,suppliersandemployees.2.8公司保护知识产权的政策和程序Companypoliciesandproceduresgoverningtheprotectionofintellectualproperty.2.9处理侵犯公司知识产权政策的程序Proceduresto