商务英语写作课件-Unit-14-Meeting-Agenda

Unit14MeetingAgendaandMinutes会议议程和会议笔记Haveyoueverattendedameeting?Ifyouaretheorganizer,whatshouldyoudoforasuccessfulbusinessmeeting?►Preparation►Agenda►MinutesActivity1►1.Itisadifferentkindofbusinesswriting,whichbynatureisaplanforabusinessmeeting.►2.True.►3.Itisnecessarytohaveabusinessmeetingagendaforanymeeting.►4.True.►5.Italsoincludestitleofthemeeting,peoplewhoattendthemeetingandtheorderoftheeventstooccurinthemeeting.Activity2►1.plan,includes,title,attend,events►2.records,meetingsActivity3►Thestructureofameetingagenda:7,12,3,4,15,9►Thestructureofameetingminute:5,14,8,6,11,2,13,1,10Activity4►1.e►2.d►3.f►4.a►5.c►6.b►Ref=referenceto关于►BD=BoardofDirectors董事会►MM=meetingofmanagers经理会议►=managerialmeeting►Mattersarisingfromthereport.►报告中发现的问题.►Thequotationreceivedfrom…►从…(公司)收到的报价单/报表►Toreview=toevaluate=toexamine►审查,评估►Theprogressofsalesprogram►销售进展情况Activity5►7),1),5),2),6),4),3)Activity6►1.themeetingheldat2:00►2.mattersarisingfromthereport/problemsfoundinthereport►3.questionsdiscussedlastweek/issuesdiscussedlastweek►4.windowsbrokenbychildren/windowssmashedbychildren►5.problemsarisingfromsalesActivity7►1.themanagersattendingthemeetingarrivedintime►2.problemsdiscussedlasttime►3.yourinquirydatedMar.20,2005►4.thesaidgoods►5.theenclosedillustratedcataloguesActivity8►Ref:/Referenceto►Agenda/Schedule/Timetable►a)thereport►b)thequotationreceivedfromIshibodaMachineToolsLtd./thequotationfromIshibodaMachineToolsLtd./thepricelistreceivedfromIshibodaMachineToolsLtd.►Toreview/Toevaluate/Toexamine►thenextmeeting/themeetingnexttimeActivity9►themeetingofBoardofDirectorstobeheldintheBoardroomat2:30pmonThursday,2ndNovember,2003►Mattersarisingfromthereport►Toreviewtheprogressofthecompany’srecentsalesprogramforitssyntheticsilk.Activity10►Ref:MM/5.10/04►AgendaforthemeetingofmanagerstobeheldintheNo.1MeetingRoomat9:00amonMonday,10May,2004.►Themeetingwillconsiderthefollowingissues:►a)ToreviewthesalesprogressofSpringSales2004.►b)ToconsiderapplicationsreceivedforthepostofAssistantAccountantasfollows:►Mr.T.A.Grison,aged31,presentlyAssistantAccountantattheTradePromotionCouncil►Mr.B.Ball,aged27,presentlyAssistanttotheAccountingManager,N&BCompanyLtd.►MissJ.Simpson,aged26,presentlyAccountantAssistantwiththecompany►c)Dateandplaceofthenextmeeting.►callthemeetingtoorder►宣布开会►Asthefirstitemontheagenda►会议第一项议程►approvaloftheminutesofthemeeting通过…会议记录►thestaffchanges人事变更/变动►thetreasurer财务主管►beappointedto被任命去…►makeabriefreport简单汇报►fiercecompetition激烈竞争►electronicmanufacturer►电子产品生产厂家►marketingstrategies营销策略►technicalexperts技术专家►branchoffices分店,分公司►theinterflowoftechniqueandexperience►技术和经验交流►thenewlyappointedtreasurer►新任财政主管/经理►thecuttingdownonlunchallowance►降低午餐补贴►theconferenceroom会议室►adjournat……休会/结束►Respectfullysubmitted,►谨上Activity11►MinutesoftheManager’sMeeting►XinhuaElectronicCO.LTD.►Jan.11,2004►Presiding:Mr.RobinHill►Present:MissSueChen►MissSophieLiu►Mr.AlanSmith►Thechairmancalledthemeetingtoorderat3:00pm►TheSalesManagerMr.AlanSmithmadeabriefreport►ThenextmeetingwillbeheldonMarch20,2004►TheMeetingadjournedat4:30pm►Respectfullysubmitted►SophieLiu,SecretaryActivity12►1.MissChen,thePersonnelManager►2.Mr.Lee,thenewTreasurer►3.Mr.AlanSmith,theSalesManager►4.Mr.DavidYang,theManageroftheTechnicalDepartment►5.Mr.JohnYang,theManagerDirectorActivity13►MinutesoftheManagerialMeeting►Presiding/Chairing►Present►Thechairmancalledthemeetingtoorder►ontheagenda►approvalof►thePersonnelManager►informthestaffchanges►theTreasurer►madeabriefreporton►facingfiercecompetition►outlined/suggested/described/►counterKolung’smarketingstrategies►theTechnicalDepartment►goaroundbranchoffices►stimulatetheinterflowoftechniqueandexperience►thecutting-downonlunchallowance►intheconferenceroom►adjourned►Respectfullysubmitted►SecretaryActivity15►MinutesoftheManager’sMeeting►XinhuaElectronicCO.LTD.►January11,2004►Presiding:Mr.RobinHill►Present:MissSueChen►MissSophieLiu►Mr.AlanSmith►Mr.EdwardLee►Mr.JohnYang►Absent:Mr.DavidYang►Thechairmancalledthemeetingtoorderat2:00p.m..Asthefirstitemontheagenda,heaskedforapprovaloftheminutesofthemeetingheldon12thDecember,2003,whichwereagreedandsigned.►ThechairmanfirstaskedMissSueChen,thePersonnelManager,toreportthestaffchanges.MissSueChensaidthattheTreasurerhadresignedbytheendofDecemberandMr.EdwardLeehadbeenappointedtoreplacehim.►TheSalesManagerMr.AlanSmithmadeabriefreportonthelatestmarketdevelopment.HesaidthatthecompanywasfacingfiercecompetitionfromaSouthKoreanelectronicmanufacturer.HeoutlinedwhatactionscanbetakentogoagainstKolung’smarketingstrategies.►TheGeneralManagerMr.JohnYangsuggestedtechnicalexpertsgoaroundbranchofficestostimulatetheinterflowoftechniqueandexperience.Heemphasizedthattrainingcoursefornewemployeesisveryimportant.►Mr.EdwardLee,thenewlyappointedTreasurer,presentedhisideaonthecutting-downonhousingallowancewhichwasopposedbyMissSueChenandMr.JohnYang.Thechairmandecidedtodiscusstheissuelater.►ThenextManager’sMeeting/ManagerialMeetingscheduledforFebruary11willbepostponed.Themanagerswouldbenotifiedinduecourseofthenewdate.►Themeetingadjou