business-letters商务信函

LetterWritingforForeignTradeStructures，SpecimenLetterStructureNameofthecompanyLetterHead:Postaddressofthecompanycontactnumbers:(telephone,telegram,fax.etc)•Identifywherethelettercomesfrom•Formthefirstimpressionofthewriter’scompany标准部分1：Letterhead:标准部分2Date:①day,month,yeareg.12thOctober,1998or12October1998②month,day,yeareg.March29,1998---BritishformStructureItisunwisetoabbreviatethenameofthemonthnorshowthedateinfigureslike3/6/07asthismaycausesomeconfusion.NameofthecompanyNameofthestreetInsidenameNameofthecityortown,stateandaddress:anditspostcodeNameofthecountryStructure标准部分3Whenthereceiverisacompany:①TheSpaceEngineeringCo.Ltd.32,DukeStreetLONDONN.W.4England②Messrs.Harrison&Co.501MountainPlaceANYTOWNMessrs.IsthepluralformofMr.,andisusedonlywhenthefirmisnamedafteroneormorepersons,e.g.James,SmithCo.;Brown&WhiteBrows,etc.Thecourtesytitles:(usedininsideaddress,differentwiththesalutation)eg.Mr-----先生Miss------小姐Mrs-----太太Ms------女士Whenthereceiverisanindividual:标准部分4Includinghisorherposition:③Ms.BrownDavisSalesManagerTheDavisShoeCo.Ltd.462PiccadillyLONDON,WINCBEUKWhentheletterisdirectedtotheattentionofanindividual:④RichardThomasCorporation150GowerStreetLONDONW.1.EnglandAttn:Mr.JohnSmith.TheSalesManager(ATTN=ATTENTION=Fortheattentionof)TheSalutationThesalutationisthepolitegreetingwithwhichthewriterbeginsoropenshisletter.Theparticularformuseddependsuponthewriter'srelationshipwiththereceiver.Tosomeextentitsettlestheformofthecomplimentaryclose;thetwomustbeinaccordancewitheachother.A.DearSir,orDearSirsB.Americansoftenuse“Gentlemen”,insteadof“DearSirs”C.“DearMadamorSir”Structure标准部分5Thebodyofthelettera)whatisyouraiminwritingthisletter?b)Whatisthebestwaytogoaboutit?Structure标准部分6ThecomplimentarycloseApolitewayofendingaletter.Itisplacedtwoorfourlinesbelowthelastlineofthebodyoftheletter.Itshouldmatchthesalutation.Structure标准部分7DearSir---YoursfaithfullyGentlemen----YourstrulyDearMr.Henry---YourssincerelyThesignature:Itiswrittenbyhandinink,followedbytheperson’stypednamesothatthenameislegibletothereader.Sometimespeople’shandwrittensignaturescanbeveryhardtoread,thenfollowedbyjobtitleorpositionbelowthecomplimentaryclose.Structure标准部分8MiscellaneousMatters1ReferenceNumber:参考编号Thereferencenumberisgenerallyusedasanusefulindicationforfiling,soitmustbeeasilyseen.Referencenumbersenablerepliestobelinkedwithearliercorrespondenceandensurethattheyreachtherightpersonordepartmentwithoutdelay.Itisoftenplacedtwolinesbelowtheletterhead.Insomeincominglettersyoumayfinditattheendoftheletteronleftmargin,twolinesbelowthesignature.eg.Ourref:516BW/GPStructureAttentionLine:转交某人或某个部门办理Itistypedtwoline-spacingabovethesalutation,underlined,andcenteredoverthebodyoftheletter.eg.FortheattentionofMr.T.WaterhouseStructureMiscellaneousMatters2SubjectHeading（line）标题Ithelpsthereadertoobtainquicklythegistoftheletter.Aheadingwillbeappropriateifonehasbeenalreadyusedbyyourcorrespondent,inwhichcaseyourreplyshouldcarrythesameheading.itisalsousefulasaguideforfiling.Itistypedtwoline-spacingbelowthesalutation,andcenteredoverthebodyoftheletter,beginwithorwithout“Re:”or“Subject:”eg.Re:YourOrderNo.3456Subject:OurcontractNo.2334SewingmachinesStructureMiscellaneousMatters3Enclosure:附件Whensomedocuments,catalogues,pricelistsaresentwiththeletter,itisnecessarytoaddortypetheword“Enclosure”,oranabbreviationofit(Encl.)inthebottomleft-handunderthesignature,withafigureindicatingthenumberofenclosures,iftherearemorethanone.StructureMiscellaneousMatters4Eg.Enclosure(2)Enc.1invoiceEncl.3cataloguesEncl:asstatedCarbonCopy:“C/C”副本抄送Whencopiesoftheletteraresenttoothers,typec.c.belowanyenclosurenotationattheleftmargin.eg.c.c.Mr.J.Cooper(Mr.J.Cooperisthepersonwhowillreceivethecopiesoftheletter.)StructureMiscellaneousMatters5Postscript:“PS.”附笔Inbusinesslettersapostscriptisusedonlyasadevicetodrawthereader’sattentiontoapointwhichthewriterwantstoemphasize.Don’tuseapostscriptifyouforgettomentionapointinthebodyoftheletter,rewritetheletterinstead.Thepostscriptshouldbeplacedtwolinesbelowanyothernotationswiththeleftmargin.eg.P.S.I’mgoingtoseeyouattheChineseExportCorporation.J.B.StructureMiscellaneousMatters6IdentificationMarks:认辨代号Theyaremadeupoftheinitialsofthepersonwhodictatedtheletterandthoseofthesecretaryorthetypist.Theinitialsusuallyareincapitalletters.eg.KF/HSStructureMiscellaneousMatters7Ourcompany’snameThisbuilding95NewEditionRoadCambridgeCB22RUUnitedKingdomA.ReaderGeneralManagerInternationalBusinessDevelopment999ParkAvenueRockfordAB769USA7May2004DearMr.orMsReader,DifferentwaysofcommunicatinginwritingInaLetter,theemphasisisonahighqualityappearance.LettershavetobetypedorWordprocessedaccuratelyonthecompany’sheadedpaperwithasmart,clearlayout.Internationalmailtendstobeslowandinsomecountriesthepostisunreliable.Importantdocumentsorvaluableitemscanbesentbyregisteredmail–ortheycanbesentbycourier.1.Sender’saddress(printedatthetoporinthetopright-handcorner2.Date(hereorbelowthereceiver’saddress)4.Salutation3.Receiver’sname,titleandaddress5.SubjectLine6.BodyofletterYourssincerely,R