Users Guide for web2project-0905

….DEMOprojectontheplatformwillhelpyounavigatethroughthevarioustools.ItmaybeusefulforyoutologinastheuserofthisDemoprojectasyouarenavigatingthroughthesystemforthefirsttime.Login:________Password:_________DemoProjectContents1.0Gettingstarted:LoggingontotheworkspacePasswordsandreferencesThe“Today”layoutPagelayoutandnavigation2.0ProjectsAccessingtheprojectmoduleProject-mainscreenProject-specificscreenStartinganewprojectEditingaprojectDeletingaproject3.0TasksAccessingthetaskmainscreenShowingtaskstatusDetailedtaskscreenCreatingandeditingtasksDependenciesDeletinganindividualtask4.0CalendarInstructionsEnteringaneweventinthecalendar5.0FilesAccessingthefilespageAddafileEditingfiles-checkinginandout6.0ForumsMakinganewforumViewingaforumViewingatopicStartingforumtopicPostingandreplyingtomessageAdditionalforumfunction7.0UserReferenceInfoOnlinereferenceWebsitereferenceDocumentreference1.0Gettingstarted:Enterintothenewwebsiteat“PrivateNetwork”atthebottomleftofthepage.Youwillbepromptedtoenteryourloginnameandpassword.Youcanalsochangethispasswordyourselftorememberitmoreeasily.youcanresetyourpasswordinthecasethatyoumisplaceorforgetit:justsendanemailtooneofus.Tochangeyourpasswordoranyofyourpreferences,clickonthe‘MyInfo’linkintheupperright-handsideofthescreen.The‘editthisuser’linkwillallowyoutochangeyourpassword,contactinformation,etc,whilethe‘editpreferences’willallowyoutosetyourpreferencesforusingthesystem(e.g.tabbedvsflatview–seebelow).LoggingontotheworkspacePasswordsandreferencesWhenyoufirstlogintotheplatformyouwillseeyour“today”layout.Themainpartofthetodaylayoutisdividedintothreeseparatesections–Events,TasksandProjects.Belowisanexampleofthe“today”layoutfortheDemouserandtask(histasksview):The“Today”layoutDemo’sProjectsview:Demo’sEventsview:Toshiftbackandforthbetweenthe“today”tasks,projectsandeventsviews,simplyclickonthedesiredtabinthemid-leftofthescreen.Howtoaddeventsandtasksisexplainedinthetasksandcalendarsectionsbelow.PagelayoutandnavigationTabbedv.Flat:inthetwoscreenshotsthatfollow,youcanseethedifferencebetweenthe“tabbed”view(first)andthe“flat”view(second).Intheflatviewallelementsarelistedononepageandyoumustscrollupanddowntoseethem.Anexampleofa‘flat’viewExamplesof“tabs”Navigation①②③④Circles①,②&③pointtoelementsthatarepresentonallpages.Circle1pointstothelinkstothegeneralpagesonallprojects,tasks,etc,whilecircle②pointstouserspecificelements–yourtodolist(‘Todo’),yourtasks,projectsandeventsfortheday(“Today”)andyourcontactinfoandaccesstotheplatform(“MyInfo”).Thebuttonindicatedbycircle④ispresentoneverypage,butitsfunctionchangesdependingonwhichpageyouareon.Forinstance,inthe‘Project’section,itwillallowyoutoaddanewproject,inthe“Files”sectionanewfile,etc.Circle③servesasa“shortcut”,allowingyoutoaddanitem(partner,contact,event,file,etc.)withouthavingtonavigatetoanotherpage.Finallythelittlelifepreserverlogobesidecircle④isthehelpbutton–itisoneverypageandwilldirectyoutodotproject’shelpmanual.UnderstandingtheIconsonthescreen:EditFlagsthatthereisaproblemEdittaskClickonthisicontoCheck-outadocument(whenyouwanttomodifyit)ClickonthisicontoCheck-inadocument(whenyouwanttoup-loadarevisedversionofadocument–itwillbeautomaticallygivenanewversionnumber).HelpMilestoneUnreadmessagesDeleteContents1.0Gettingstarted:LoggingontotheworkspacePasswordsandreferencesThe“Today”layoutPagelayoutandnavigation2.0ProjectsAccessingtheprojectmoduleProject-mainscreenProject-specificscreenStartinganewprojectEditingaprojectDeletingaproject3.0TasksAccessingthetaskmainscreenShowingtaskstatusDetailedtaskscreenCreatingandeditingtasksDependenciesDeletinganindividualtask4.0CalendarInstructionsEnteringaneweventinthecalendar5.0FilesAccessingthefilespageAddafileEditingfiles-checkinginandout6.0ForumsMakinganewforumViewingaforumViewingatopicStartingforumtopicPostingandreplyingtomessageAdditionalforumfunction7.0UserReferenceInfoOnlinereferenceWebsitereferenceDocumentreference2.0ProjectsProjectsarethecoreofthedotProjectsoftwareandshouldbecreatedasthefiststep.Theyaretherootelementtowhichtasks(theactualworkrequired)areadded,usersareassignedandsoon.dotProjectwillnotallowtaskstobegeneratedthatarenotattachedtoaproject.Accessingtheprojectmoduleclickon“Projects”atthetopleftsideofthescreen.Notethatthereisa“filter”atthetoprightsideofthescreenthatallowsyoutoselecttheprojectsassociatedwithaparticularpartner.Bydefault,thefirstviewyouwillseeisthesetofprojectsforyourinstitution.filterfieldThemainprojectmodulescreenlistsalloftheprojectsthatmatchtheinstitutionalfilteryouhaveapplied(upperright-handsideofscreen),splitintothetabbedcategorieslistedacrossthescreen(Allprojects,Proposed,Inplanning,etc).Thefieldsdisplayedacrossthelistingsprovideyouwithdetailsonthe