外贸英语函电格式详解

EnglishCorrespondenceonForeignTradeLesson1BusinessLetter-writing•商业信函书写•一、TheLayoutofBusinessletter•（贸易函电格式）•1.IndentedStyle（缩格式）•2.BlockedStyle（齐头式）•二、TheStructureofABusinessLetter（贸易函电结构）1.BeijingTextilesImp&ExpCorp.8JianguomenNeiDajieBeijing10005,ChinaTelephone:86-10-6526-8888Fax:[phone]E-mail:[e-mail]:November15,20--3.MessrsRonald&Co.556EastcheapLondon,E.C.3,England8.Attention:ImportDept.4.DearSirs,9.Re:OrderNo.2205.Wethankyouforyourenquiryof5November.Incompliancewithyourrequest,wearesendingyouherewithacopyofourillustratedcatalogueandaquotationsheetforyourreference.wewouldsuggestthatyouadviseusbyafaxincaseofinterest.Weawaityourearlyfavorablereply.6.Yourstruly,7.BeijingTextilesImp&ExpCorp.Sig._______________(Manager)11.Enclosures12.ccourShanghaiBranchOffice13.P.S.WerequirepaymentbyL/CforatotalvaluenotexceedingUSD50,000.信函组成部分示例点击察看示例组成部分分项示例1.BeijingTextilesImp&ExpCorp.8JianguomenNeiDajieBeijing10005,ChinaTelephone:86-10-6526-8888Fax:[phone]E-mail:[e-mail]:November15,20--信头日期编号3.MessrsRonald&Co.556EastcheapLondon,E.C.3,England8.Attention:ImportDept.4.DearSirs,9.Re:OrderNo.220收信人名称和地址具体收信人称呼标题5.Wethankyouforyourenquiryof5November.Incompliancewithyourrequest,wearesendingyouherewithacopyofourillustratedcatalogueandaquotationsheetforyourreference.wewouldsuggestthatyouadviseusbyafaxincaseofinterest.Weawaityourearlyfavorablereply.6.Yourstruly,7.BeijingTextilesImp&ExpCorp.Sig._______________(Manager)结尾敬语信文落款10.Ref.No11.Enclosures12.ccourShanghaiBranchOffice13.P.S.WerequirepaymentbyL/CforatotalvaluenotexceedingUSD50,000.编号附件抄送附言PartsofaBusinessLetter信件组成部分EssentialParts必要部分1.Theletterhead信头2.Thedateline日期3.Theinsidenameandaddress收信人名称地址4.Thesalutation称呼5.Thebodyoftheletter信文6.Thecomplimentaryclose结尾敬语7.Thesignature落款OptionalParts附加部分8.Theattentionline具体收信人9.Theheading标题10.Thereferencenotation编号11.Theenclosure附件12.Thecarboncopynotation抄送13.Thepostscript附言中国地址名称用英文写JiangsuImportandExportCorporationJiangsuInternationalBusinessMansion,50ZhonghuaRoad,Nanjing210001,P.R.China单位名称门牌号大楼名称街道邮编(在国家之前)城市国家•用汉语拼音直译;•一个地名只大写第一个字母例如：“山东青岛”Qingdao,ShandongQingDao,ShanDong•可用缩写:Rd.=Road,Fl.=Floor,Ave=Avenue中国地名的翻译规范日期位置：美式：在信头和收信人名称地址之间英式：通常在收信人名称地址之下均可以齐头，也可以靠右写法：美式：月-日-年英式：日-月-年美式日期举例InterstateProducts,Inc.511InterstateCourtSarasota,FL34240USADate:April4,20--ShandongForeignTrade(Holdings)CorporationLimited51,TAIPINGROADQingdao,266001China日期信头收信人名称地址英式日期举例OFFICESYSTEMSPTY.LTD.124OakStreetTel(61-2)4193209ChatswoodFax(61-2)[e-mail]291CaxtonStreetSanteFeU.S.A18November,20--DearSirorMadam,日期收信人名称地址称呼信头日期写法注意事项•月份最好用文字，如：1.2ndMay,20--2.2May,20--3.September21st,20--4.September21,20--•避免月份用数字，如11/12/20--主意标点符号！称呼•位置：必须齐头•如果不知道对方的姓名：对男士：DearSir,或DearSirs,或Gentlemen:对女士：DearMadam或Ladies•如果知道对方的姓名：DearMr.Johnson,或DearJack,词首字母全大写，用逗号或不用标点符号Gentlemen后用冒号结尾敬语•位置：齐头式靠左对齐，缩格式偏右•如果不知道对方名字：1.Yoursfaithfully,2.Yourstruly,3.Faithfullyyours,4.Trulyyours,•如果知道对方名字：Yourssincerely,或Sincerely,第二个单词小写，结尾用逗号或不用标点符号称呼与结尾敬语的对应关系SalutationCloseOccasionDearSir(s)DearSirorMadam(Mmes)YoursfaithfullyFaithfullyyoursStandardandformalclosureGentlemenLadies/GentlemenYours(very)trulyVerytrulyyoursUsedbyAmericansDearMr.MaloneYourssincerely/SincerelyBestwishes(U.K.)Bestregards/Regards(U.S.)Lessformalandbetweenpersonsknowntoeachother建议使用落款Yoursfaithfully,Ciba-GeigyChemicalsCo.PamLotisPamLotisInspectioncoordinatorYoursfaithfully,PamLotisPamLotisInspectioncoordinatorForCiba-GeigyChemicalsCo.Yoursfaithfully,L.VanLindeL.VanLindeManager,QADSoftwareCo.结尾敬语手写签名打印签名职务公司名称具体收信人•位置：1.收信人名称地址之下2.齐头式靠左，缩格式居中3.要加下划线•表示的是承办本信件的具体个人或部门1.Attention:Mr.H.A.Donnan,ExportManager2.AttentionofMr.Cave3.TotheattentionofMr.LiuMing4.ATTN:Mr.Iverson标题•位置：1.称呼和正文之间2.齐头式靠左，缩格式居中3.要加下划线•表示的是该信函的主题1.Re:YourOrderNo.4632.Subject:SHEEPWOOL3.ContractNo.8904附件•位置：落款之下，左对齐•说明该信件有附件1.Enclosures2.Enclosures43.Enc.4.Encl.AsStated5.Enclosure:Brochure抄送•位置：附件之下，左对齐•表示该信件同时抄送给他人1.明抄：ccMarketingDepartment2.暗抄：bccMr.SimpsonCarboncopy,收信人知道被抄送Blindcarboncopy,收信人不知道被抄送，只出现在发给被抄送人的信件里EnvelopeAddressing信封格式写信人在上，收信人在下信封格式不一,根据收信人名称地址的写法通常分两种格式：缩格式：收信人名称地址逐行右缩齐头式：收信人名称地址左端对齐缩格式举例MESSRSWILLIAM&SONS76LancasterHousestampManchester,EnglandMr.WangKai-mingCHINANATIONALTRANSPORTCO.120NanjingRoadShanghai,ChinaRegistered收信人名称地址：逐行右缩写信人名称地址齐头式举例CHINANATIONALCEREALS,OILSANDFOODSTUFFSIMP&EXPCORP.11thFloor,JingxinBldg.2ADongSanHuanBeilustampBeijing,People’sRepublicofChinaELMARPACKINGCOMPANY12MAINSTREET,FRESNOCALIFORNia,USAConfidential写信人名称地址收信人名称地址：左端对齐邮寄方式•ViaAirMail(ByAirmail)航空•Registered挂号•ParcelPost邮包•Express快递•SamplesPost样品捎交Mr.CharlesWoodKindnessofMr.J.W.Smith由Mr.J.W.Smith捎交给Mr.CharlesWood•三、3C掌握3C:ClearnessConcisenessCourtesy•1.Clearness:•(1)避免用词错误：•例如：AstothesteamerssailingfromHongKongtoSanFrancisco,wehavebimonthlydirectservices.•此处bimonthly有歧义，可以改写为：WehavetwodirectsailingseverymonthfromHongKongtoSanFrancisco.WehavesemimonthlydirectsailingfromHongKongtoSanFrancisco.WehaveadirectsailingfromHong