商务英语-Unit-5-business-meeting

UnitOverviewBystudyingthisunit,youareexpectedto:•learnaboutthekeyfactorsthatleadtoproductivebusinessmeetings;•understandabusinessmeetinginvitationletter;•knowaboutthepreparationworkofbusinessmeetingsanddiscusssomeworkindetail;•writeminutesatbusinessmeetings.Unit5BusinessMeetingUnit5BusinessMeetingUnit5BusinessMeetingTask2Task1Unit5BusinessMeetingTask1LookatthepictureonPage71.Tickthepeopleandthingsyoucanfind.□1.laptop□2.presenter□3.marker□4.minutes□5.writtenmaterial□6.whiteboard□7.participant(s)□8.chairpersonUnit5BusinessMeetingTask2Thefollowingarefivetypesofmeetingrooms.Discusswithyourclassmatesthespecialfunctionofeachtype.A.Thiskindofmeetingroomischosenwhenthespeakerneedstouseaprojectorandalaptop,andtheparticipantsneedtohavediscussioningroups.B.Thiskindofmeetingroomiscommonlyusedtoholdinternationalornation-widemeetingswherehigh-levelpoliticaloreconomicheadsgathertodiscussimportantissues.C.Thisisameetingroomwithonlineconferencingequipment,whichenablescompaniestokeepintouchwithemployees,businesscontactsorclientsinotherplaceswithoutspendingtoomuchtimeormoneyontraveling.D.Thistypeofmeetingroomcanonlyholdafewpeople.Itisusedfortheroutinemeetingsofsmalldepartmentsorprojectteams.E.Thiskindofmeetingroomissuitableforformallectures.Rowsofconferencetableswithchairsfacingthestageinthefrontprovidewritingspaceforeachattendee.StartingPointTextUnderstandingtheTextActivity1DealingwithLanguageFocusingOnGrammarSettingActivity2Unit5BusinessMeetingUnit5BusinessMeetingSetting:NovaCosmeticsisplanningtoholdameetingconcerningitsChinamarketsales.Theorganizationgroupshouldbeclearaboutthekeyfactorstoensurethemeeting’ssuccess.Unit5BusinessMeetingStartingPointTask1Workinpairs.Herearesomecharacteristicsofsuccessfulbusinessmeetings.Firstrankthemintheorderofimportance.Thencompareyourlistwithyourpartner’sandexplainwhyyouranktheminthisway.●Awell-designedagenda●Clearobjectiveswhichareknowntoeveryone●Respectforthetimeplanning●Agoodchairwhoensureseverythingundercontrol●Well-preparedwrittenmaterialsUnit5BusinessMeetingHowtoHoldProductiveBusinessMeetingsBusinessmeetingsareoneofthemostimportantwaysforparticipantstocommunicatewithinateamororganization.Communicationisusuallyessentialifworkistobedoneeffectively.Itallowsfortheexchangeofideasandinformation,fortheagreementandsettingofgoals,andenablesplanstobedevelopedinorderthatworkisnotduplicated,missedordoneinefficiently.So,howcanyouholdfruitfulandsuccessfulbusinessmeetings?Unit5BusinessMeetingBeforeameeting,youshould:●Beprepared.Meetingsarework,justasinanyotherworkactivity.Therefore,themorepreparationyouhavedone,thebettertheresultsyoucanexpect.●Setanagenda.Alistofthetopicstobecoveredduringthecourseofameetingcanplayacriticalroleinitssuccess.Itshowsparticipantswhattheyneedtoprepareforandwhatthegoalsofthemeetingare.Unit5BusinessMeetingDuringameeting,youshould:●Remembertimekeeping.Inthesedaysoffasterandmoreflexiblebusinesspractices,everyonealwayshasplentyofworkontheirto-dolist.Oftenemployeesarereluctanttotaketimeouttoattendameetingbecausetheyfeelitwillbeawasteoftime.However,ifthemeetingstartsandendsontimeandcoverstheitemsontheagenda,peoplewillfeelthemeetingisaneffectiveuseoftime.●Maintainfocus.Meetingscaneasilygoofftrackandendupwithoutachievinganygoals.Boththechairpersonandtheparticipantsmustactivelyworktokeepmeetingsfocusedontheagenda.Itisthejobofthechairpersontoensurethatameetingdoesnotdriftofftrack,butallattendeesalsohaveresponsibilitytosticktothepointwhentheyarespeaking.Unit5BusinessMeetingAfterthemeeting,youshould:●Takeminutes.Theminutestakershouldwriteuptheminutesandcirculatethemtoallparticipants.Participantsshouldreadtheminutescarefullysothattheywillbeabletoaffirmorcorrectwhathasbeenrecordedandtakeactionsaccordinglybeforethenextmeeting.Unit5BusinessMeetingUnderstandingtheTextTask2Completethepassagethatsummarizesthetext.Toholdsuccessfulbusinessmeetings,afewthingsshouldbetakencareof.Beforeameeting,1.canensurethebetterresults.Andtheorganizercanshowtheparticipantsthelistoftopicstobecoveredby2._____________.Duringameeting,usuallytwothingsmaylargelyaffectthemeetingprocess.Firstly,theparticipantswon’tfeelthemeetingisawasteoftimeiftheyhavegood3._____________.Secondly,everyoneshould4._____________bystickingtothepoint.Afterameeting,the5._________shouldbecirculatedtoalltheparticipantsforaffirmation.beingpreparedsettinganagendatimekeepingmaintainfocusminutesUnit5BusinessMeetingTask3Answerthequestionswiththeinformationyoufindinthetext.1.What’sthetextabout?Itisaboutthetipsonhowtoholdsuccessfulbusinessmeetings.2.Whyaremeetingslikeanyotherworkactivity?Meetingsarelikeotherworkactivitiesbecausethemorepreparationyouhavedone,thebetterresultsyoucanexpect.3.Whatdoesagendamean?Itmeans“alistofthetopicstobecoveredduringthecourseofameeting”.4.Whatneedstobedonetokeepmeetingsfocused?Thechairpersonneedstoensurethatameetingdoesnotdriftofftrack,andallattendeesshouldmaketheirspeechesstickingtothepoint.5.What’sthefunctionofmeetingminutes?Byreadingtheminutes,attendeeswillbeabletoaffirmorcorrectwhathasbeenrecordedandtakeactionsacco