inquiry-letter-and-reply-letter

Inquiryletter&ReplyletterWhat&HowInquiryletterisonethatasksforinformationinbusiness.Generalplanforinquiryletterindirectorder:-tobegindirectlywiththeobjective-toincludenecessaryexplanation-tolistthequestionsclearlyifanumberofthemareinvolved-toendwithgoodwillwords☻Iftherequestmightnotbeconsideredroutine,anindirectordershouldbeused.InquiryletterSampleDearMrWarden,Wouldyoupleasesupplyinformationandrecommendationsonthetypeofrefrigeratorwemightinstallintwo-bedroomapartments?Ninetysixrefrigeratorswillbeneededforournewapartmentbuilding,whichisscheduledforcompletionwithinfourmonths.Fourotherbuildingsnowunderconstructioninthesamecomplexwillneednewapplianceslater.Becauseweareconsideringyourcompanyasoneofthesuppliers,pleaseanswerthefollowingquestions:1.Whatsizeisappropriatefortwo-bedroomapartment?2.Doyourecommendputtingself-defrostingrefrigeratorinrentalunits?3.Doyouprovideservicefortherefrigeratorsyousell?Ifso,howquicklycanyourepairthemincaseofbreakdown?4.Whatmodelsofapartment-sizerefrigeratorsdoyoucarry?Andwhataretheirprices?Therefrigeratorsmustbeorderedwithinamonth,sowewouldappreciatereceivingyourreplybyNovember25.Sincerely,HarryWilliamsSampleDearMrWang,WemetduringtheSpringCantonFair2009andwouldliketoknowwhetheryouareinpositiontoofferusGastrodiaelataofSichuanorigin.Ourcustomersarebadneedofthismedicalherb,weshallbepleasedtohearfromyouatanearlydate.Lookingforwardtoyourswiftreply.BestregardsAzizPuttheminproperordera.Therefectoryareaisapproximately30x20mandwerequiresixdiningtables,eachwithfourchairsfromyournewrange.b.Welookforwardtoreceivingyourquotationsoon,asweshallneedtomakeafinaldecisioninthismatterbeforetheendofthefinancialyear.c.Canyoupleasequotepricesinclusiveoftransportationandinsurance,andinformuswhendeliverywilltakeplace?d.Wouldyoupleasequotefordeliveryandinstallationofnewfurniturefortherefectoryandofficeareaofourcompany?UsefulsentencepatternsCouldyouplease…/wouldyouplease…Wewillbeinterestedin…/…interestus…Weintendto/wantto/wouldliketoWewillappreciateitverymuchif…Pleaseinformof…Weareinthemarketfor…Wearepreparedto…TaskYourworkatHardstoneinvolvesinvestigatingapplicantsforemployment.ThismorningthePersonnelDepartmentsendsyouinformationaboutaMrBrown,whoisalikelycandidateforthevacantpositionofofficemanager.AftertalkingwithMrBrown,youfeelthatheisbrightandpersonable.Buttomakethefinaldecision,youfeelthatyoumustfollowtheusualpracticeofaskingreferencesfortheevaluationofthecandidate.Inthiscase,thebestpossibilityisMsJuneBayer,theformerimmediatesupervisorofMrBrownfor2years.YourtaskistowriteMsBayeralettertogettheinformationsuchasBrown’sleadership,staminaanddrive,moralreliability,etc.ReplyletterToconveynecessaryinformation&courtesy:prompt,direct,accurate;helpful,sinceretoneAdirectplan:1.toexpressthanks2.tosupplyalltheinformationconcerned3.toprovideadditionalinformation4.tofinishtheletterwithhopefuleffortsSampleDearMsAllison,ThanksforyourletterdatedNov.82011,expressingyourinterestinourAutoparts.Enclosedpleasefindourlatestcatalogue,pricelistandabookletregardingournewlineofpartsforyourconsideration.Youwillgetaspecialdiscountof5%ifyouplaceanorderover5,000sets.Sinceweareawell-experiencedandspecializedmakerandexporterinthislineinChina,wewillbeabletoofferyouthetop-qualityproductsatlowprices.Duetotheincreasingdemandforthepartsinthemarket,wewillbeforcedtoraiseourpriceinthenearfuture.WesuggestyouorderwithusbeforeMarch2012.Wehopeyouwillgiveusthechancetoprovideyouwithourbestqualityproducts.Sincerelyyours,SampleDearSir,Wecannotmeetyourrequestforreserving2singleroomsinourhotelforthecomingweekaswearefullybookedforthenextweek.Wouldyoupleasemakeyourreservation2weeksinadvancenexttime?Asyouknow,moreandmorecustomersfeelinterestedinourhotel.Wearesorrythatwehavetorefuseyourrequest.Yoursincerely,UsefulsentencepatternsThanksforyourinquiryof…Withreferencetoyourinquiryof…weshouldbegladtosupply…Yourinquirydated…hasobtainedourbestandimmediateattentionWetakepleasureinenclosingadetailedquotationfor…EnclosedpleasefindourcatalogueandpricelistToacquaintyouwith…wehandle,wearesendingyouaproductlistandseveralsamplesforyourreferencePleasedonothesitatetowritetousifyouneedfurtherinformationAwaityoufavorWeassureyouthatyourorder,whichwelookforwardtoreceiving,willhaveourimmediateattentionTask:makearesponsetothefollowingrequestDearsirs,Weknowyourfirmfromtheadsinthemagazine.Weareinterestedinyourwashingmachines,particularlyModel3256,foruseinfactory.Wouldyoupleasesendusacopyofyourillustratedcatalogueandthelatestpricelist?Welookforwardtohearingfromyou.Yourssincerely