conducting-effective-meetings-instructors-guide-(a

ConductingEffectiveMeetingsInstructor’sGuideCONTACTINFORMATIONASMEHeadquarters1-800-THE-ASMEASMEProfessionalDevelopment1-800-THE-ASMEEasternRegionalOffice8996BurkeLakeRoad-SuiteL102Burke,VA22015-1607703-978-5000800-221-5536703-978-1157(FAX)MidwestRegionalOffice17NorthElmhurstAve-Suite108Mt.Prospect,IL60056-2406847-392-8876800-628-6437847-392-8801(FAX)NortheastRegionalOffice326ClockTowerCommonsRoute22Brewster,NY10509-9241914-279-6200800-628-5981914-279-7765(FAX)InternationalRegionalOffice1-800-THE-ASMESouthernRegionalOffice1950StemmonsFreeway-Suite5037CDallas,TX75207-3109214-746-4900800-445-2388214-746-4902(FAX)WesternRegionalOffice119-CPaulDriveSanRafael,CA94903-2022415-499-1148800-624-9002415-499-1338(FAX)YoucanalsofindinformationonthesecoursesandallofASME,includingASMEProfessionalDevelopment,theVicePresidentofProfessionalDevelopment,andothercontactsattheASMEWebsite......(PortionsofthismaterialhavebeentakenfromtheASMEManagementSkillsSeminar)Copyright©1997byAllRightsReservedPrintingApril5,19992TABLEOFCONTENTSAbstract..................................................................................................................................3Introduction..............................................................................................................................4OrganizingUnitResponsibilities..............................................................................................5InstructorGuidelinesandResponsibilities...............................................................................6ConductingEffectiveMeetingsSuggestedOutline/TeachingPlan.......................................8InstructorNotes.......................................................................................................................9AppendixA:ReproducibleOverheads..................................................................................39AppendixB:Course&InstructorEvaluationForm...............................................................66AppendixC:ContinuingEducationUnit(CEU)SubmittalForm...........................................69CourseImprovementFormRoyalty&Instructor’sBiographyForm3ABSTRACTHaveyoueverbeeninwhatyouwouldconsideratotallyworthlessmeeting?Haveyouevercomeoutofameetingthatyouwererunningandwonderwhathappened?Thenthiscourseisforyou.Gearedtoteachtheprinciplesofholdingsuccessfulmeetings,thiscoursecoversconceptsforholdingsuccessfulmeetingswithjustafewparticipantstoholdingmeetingsonalargescalewithafewhundred.Leadingandconductingameetingthatwillbesuccessfulrequiresararecombinationofattitude,personalqualities,andtheproperuseofmanyprinciplesandtechniques.Thiscourseteachesnotonlytheprinciplesandtechniquesofhold-ingamoreproductivemeeting,butalsodiscussescommongroupsituationsandcommonindividualsitua-tionsthataneffectiveleadermustlearnhowtohandleinordertoachievetheirdesiredmeetinggoals.Ashorttoolusefulinanalyzingyourperformanceasaneffectiveleaderforaparticularmeetingispresented.Theuseofvisualandaudioaidscanenhanceordestroythequaityofameeting,dependingupontheyareused.Tipsforsuccessinthisareaarediscussed.TheUltimateMeetingChecklistwillbereviewed.Thischecklistwillbeusefulforthosesettingupeithersmallmeetingsorthoseinvolvedinmajorconference-typemeetingswherehundredsofdetailsmustbecontrolled.Thiscourseisapplicabletoanyoneeverhavingtostructureameetinganddealinmeetingsituations.4INTRODUCTIONThisConductingEffectiveMeetingscourseispartoftheASMEInternationalCareerDevelopmentSeries-aneducationaltooltohelpengineersandmanagerssucceedintoday'sbusiness/engineeringworld.Eachcourseinthisseriesisa4-hour(orhalf-day)self-containedprofessionaldevelopmentseminar.Thecoursematerialconsistsofaparticipantmanualandaninstructor’sguide.Theparticipantmanualisaself-containedtextforstudents/participants,whiletheguide(thisbooklet)providestheinstructionalmaterialde-signedtobepresentedbyalocalknowledgeableinstructorwithaminimumofpreparationtime.TheConductingEffectiveMeetingscoursefocusesontechniqueswhichwillenhanceeffectivenesswithpeers,employeesandmanagement.Thematerialhasbeenselectedtoprovidehelpfulhintsandap-proacheswhichmaybeappliedimmediatelyintheworkplace.Thebalanceofthisinstructor’sguidefocuseson:1.OrganizingUnitResponsibilities2.InstructorGuidelinesandResponsibilities3.Comprehensiveteachingmaterialswhichmaybeused“asis”oradaptedtoincorporateexperiencesandperspectiveoftheinstructor.WelcometotheASMEInternationalCareerDevelopmentSeries!Wewishyouallthebestinyourpresentation,operationanddeliveryofthiscourse.5ORGANIZINGUNITRESPONSIBILITIESDetailedproceduresforconductingprofessionaldevelopmentcoursesareavailablefromtheASMEProfessionalDevelopmentorMemberAffairsDepartments,orfromtheASMERegionalOffices(seethein-sidefrontcoverforcontactinformation).ThekeyresponsibilitiesandactivitiesforconductingaCareerDe-velopmentSeriescoursefallswiththeorganizing