学术英语写作Unit-6-Notice-of-Abstract-or-Paper-Acceptanc

Unit6NoticeofAbstractorPaperAcceptanceorRejection•Acceptanceorrejectionofabstracts•1.LetterofAbstractorPaperAcceptance•Asampleacceptanceletter•2.LetterofAbstractorPaperRejection•Asamplerejectionletter•Uponacceptance•Formatofpapersubmission•CommonexpressionsAcceptanceorrejectionofabstracts(1)•Inyourcallforpaper,youshouldincludethefollowinginformationsothatyoucanhavegoodreasonsfortheacceptanceorrejection:•Theabstractshouldcontainallnecessaryinformation.Textswhichmerelygiveageneraldescriptionofthesubjectcannotbeaccepted.Abstractswhichconsiderablyexceedthelengthprescribedabovecanequallyberejected.Theacceptanceorrejectionofanabstract,andsimilarlyofapresentation,whetheroralorposter,willbethedecisionofrelevantconvenerorreviewer.Acceptanceorrejectionofabstracts(2)•Asafurthercriterionfortheacceptanceofanabstractand,byextension,ofitspresentation,oralorposter,thedegreetowhichitissuitableforinclusioninthepublishedproceedingshastobetakenintoconsideration,sincemanymorepresentationsweresubmittedthanitwaspossibletoincludeintheProceedings.•Theacceptanceofabstractswillbebasedontheirscientificandtechnicalqualityandclarityofwriting.Acceptanceorrejectionofabstracts(3)•Contributorsarethereforestronglyadvisedtosubmittheircompletetexttogetherwiththeabstractwellbeforethefinaldeliverydate.Shouldanexcessivenumberofabstractsbereceivedforaparticularsession,thosecontributionswillbepreferredforwhichthecompletetextisalreadytohand,providedthatitisconsideredworthyofpublication.Acceptanceorrejectionofabstracts(4)•Authorswillbeinformedasquicklyaspossible-probablyaboutamonthbeforetheconference-iftheirsubmissionhasbeenacceptedandwhetheritmaybepresentedorallyorasaposter.Thetimeavailablefororalpresentationswillbefixedbytherelevantsessionconvenerinconjunctionwith(theISC).Detailsregardingthesizeofposterswillbeannouncedlater.1.LetterofAbstractorPaperAcceptance•Whyisaletterofacceptancewritten?•Whatshouldbeincludedintheletter?•Whatistheformatofanacceptanceletter?Whyisaletterofacceptancewritten?•Toextendbestwishesorregardstothewriter.•Toinformthewriterthathisabstractorpaperhasbeenacceptedbytheconferencecommitteeandheisexpectedtoattendtheconferenceifpossible.Whatshouldbeincludedintheletter?(1)•Expressingthankstothewriter;•Expressingacceptanceoftheabstractorpaper;•Expressinggoodwishesforexpectinghimtoattendtheconference;•Informingtheabstractwriterofthetime,length,andlocationofhispresentation;•Askingthewriteriftheyneedtochangethespeakernameorcancelthepresentationinthescheduledpresentation.Whatshouldbeincludedintheletter?(2)•Thefollowinginformationshouldberemindedofinthebodyofthenoticeorletter:•Nameoftheconference;timeandvenue(example1)•Titleoftheauthor’spaper(example2)•Reviewingprocess(example3)•Numberofacceptedabstractsorpapers(example4)•Transferofcopyright(example5)example11.TheSOSPprogramcommitteehascompleteditsworkofselectingthepapersforthe15thSymposiumonOperatingSystemsPrinciples.2.Iampleasedtoinformyouthat,basedonthesubmitteddraft,yourabovereferencedpaperhasbeenacceptedforpresentationattheUKSIM04Conference.example2•OnbehalfoftheTechnicalProgramCommitteeoftheFirstInternationalConferenceonScourofFoundations,tobeheldinCollegeStation,TX,USA,17-20November2002,IampleasedtoinformyouoftheacceptanceofyourpaperScourProblemsinMyCountrybyDoeetal.•…wearepleasedtoinformyouthatyourpaper,titled:IPOnlyServerhasbeenconditionallyacceptedtoappearasaSHORTpaperintheprogramwithshepherding.•Iamveryhappytotellyouthatyourpaper,__xxx___,wasaccepted,subjectto_xxxx___,tothemainxxxxprogram.example3•Thereviewprocessfor(conferencename)hasbeenadelicateandchallengingtaskfortheProgramCommittee.Eachpaperwascarefullyevaluatedbyatleastthreereferees.Theworkwasverydifficultbecauseofthelargenumberofhighqualitypaperswhichwerereceivedandtherelativelysmallnumberwhichcouldbeaccepted.Therewerepaperssubmittedandonlytimeslotsavailableforpresentations.Numberofacceptedabstractsorpapers•Thepurposeoftellingtheauthorthenumberofacceptedpapersistosuggestthattheystrictlyobservetheinstructionsgivenbythecommittee.example4Wereceived153fullpapersubmissionsand41shortpapersubmissions.Ofthese,21wereacceptedasfullpapers,and15wereacceptedasshortpapers,soyoushouldtakethisasvalidationofyourresearchefforts.example5•TogivepermissiontoXXXXtopublishthematerial,allauthorsmustexecutethetransferofcopyrighttoXXXX.PleasenotethatbycompletingandsigningtheformyouaresimplygivingyourpermissiontoXXXXtopublishthematerial.Thisdoesnotaffectyourintellectualpropertyrights,whichremainwiththeauthor(s).Itfurtherdoesnotmatterifthematerialderivesfromotherworkalreadypublishedasreports,butnotaspublishedpapersasoriginalityissoughtfortheconferenceproceedings.Whatistheformatofanacceptanceletter?•PaperCode:(Notallpapersorabstractsarearrangedwithcodewhentheorganizingcommitteereceivesthem.)•PrimaryAuthor:(Somepapershavemorethanoneauthors.)•PaperTitle:•DUEDATE:15thMarch2005Asampleacceptanceletter•FirstInternationalConferenceonScourofFoundationsICSF-1•PaperSubmission•Dr.JohnDoeScourResearchInstituteMyStreetMyTown,MyCountry••DearDr.Doe:••Onbehalfofth