Memo(备忘录)的写法

LOGOMemos备忘录DefinitionMemorandum,memoforshort,isawrittenmessagesentbyonepersontoanotheroragroupofpeoplewithinthesameorganization.Amemoisusuallymoredirect,conciseandlessformalthanabusinessletter.FormatTitleMemorandum/MemoHeadingTo——recipientFrom——senderDate——MonthDay,YearSubject——TopicBodyOpeningDiscussingClosingFormatTo:recipients’namesandjobtitlesE.g.To:DavidLin,SalesManagerItisusuallynotnecessarytouseMr.,Mrs.,MissorMs.unlessthememoisveryformal.From:yournameandjobtitleFormatDate:currentdateSubject:Thesubjectlineshouldbespecificandbrief.E.g.“MandatoryEmployeeBenefitsMeeting”ratherthan“Meeting”HowtowriteasubjectlineWriteacompletesentenceThecompanyisgoingtoinstallanewsecuritysystem.OmitalltheunnecessarywordsInstallanewsecuritysystemRearrangethewordordersecuritysysteminstallChangethepartofspeechSecuritysysteminstallationFormatBody:Opening:StateoremphasizethepurposeDiscussion:Reasons,detailsorexplanationsthatsupportthemainidea.Closing:Arequirementorinformingactiontotake.Useseparateparagraphstopresentideas:eachparagraphshouldconcentrateononeidea.GuidelinesAlllinesofthememobeginattheleftmargin.Thetextbeginstwospacesafterthesubjectline.Noclosingremarksuchas‘Sincerely’or‘Bestregards’isnecessary.Ifthememoislongerthanapage,repeatthe“To”line,thedate,andthesubjectlineonandaddapagenumbertosubsequentpages.GuidelinesBeingdirectAvoidover-politenessBeingdirectThecommonbeginningexpressions,ifany,shouldbe:Pleasebeinformedthat…Pleasenotethat…Ithascometomyattentionthat…Ithasbeenbroughttomynoticethat…Orsimplyadd“please”or“Iwouldlikeyouto”beforegivinginstructions.Avoidover-politenessSomepoliteexpressionscommonlyusedinbusinessletterswillfindnoplaceinmemos.IwouldappreciateitverymuchifyoucouldhavetheformsfilledinandreturnedtotheAdministrationOfficeby12June2010.PleasebesuretohavetheformsfilledinandreturnedtotheAdministrationOfficeby12June2010.Thankyouforremindingmeofthemeeting,andIshouldliketohaveanoverheadprojectorforthesession.Ihavebeeninformedofthemeetingandwouldaskforanoverheadprojectorforthesession.FormatMemorandumTo:IrisAnderson,TrustOfficerFrom:SamJones,PayrollAccountingDate:23October2009Subject:RequestforUpdateonStockOptionParticipationWeneedanupdateonthoseemployeesinyourdepartmentwhoareparticipatinginthecompanystockoptionplan.Pleaselistthenamesofthosewhoarecurrentlyparticipatingandtheiryearsofservice.Alsolistanyonewhowillbeeligibleforparticipationnextyear.Besuretoturninthisinformationtomeby28October.S.J.ExerciseSupposeyouarethepresidentofacompany.Writeamemotothevice-president,PercyWhite,tonotifyhimtheemployee’strainingoncomputerandaskhimtowriteaplan.Thefollowinginformationshouldbeincludedinthememo:1.timeandplaceofthetraining;2.howmanypeopleandwhoshouldattendthetraining;3.howtoorganize.4.othermatters.SampleTo:PercyShelly,VicePresidentFrom:LiMing,PresidentDate:January20,2008Subject:ComputerTrainingIamwritingthisMEMOtoinformyouthatwearegoingtohaveacomputertrainingamongouremployees.Andthedetailsarelistedasfollows.Firstly,Iwouldlikeyoutodesignourownin-housecomputer-trainingprogram.Wehadbetterclassifytheemployeesaccordingtotheirpostsandputthemthroughtheprograminturn.Secondly,thepositionwillcommenceattheendofMayandwilllastthroughtotheendofAugust.Finally,pleasewriteupabriefplan,describingyouradditionalideasandsuggestionsconcerningthistraining.Ifyouhaveanyquestions,pleasedonothesitatetocontactmeformoreinformation.Homeworkwe’vehadseveralcomplaintsfromcustomerssayingthatsomeofthemreceivedthebookstheyorderedwiththewronginvoices,andsomeweresentthecorrectinvoiceswiththewrongbooks.Thishasneverhappenedbefore.TheManagingDirector,MrAugustusFoley,isveryconcernedaboutthis.Willyoupleasedraftamemo,underhisname,acopyofwhichcanbesenttoallworkersintheDispatchDepartment,expressinghisconcernandaskingthemtogivetheirfullattentiontotheirworkandtodouble-checkthatthecorrectinvoicesaresentwithorders?Iknowtheyhavehadseveralnewworkersstartingthereduringthelast6monthsbuttheymusttakethemtotheDispatchDepartmentManger,oldHarryHawke.Oh,yes,writeitinafriendly,helpfultoneandnotathreateningone.MemorandumTo:Allworkers,DispatchDepartmentFrom:MrAugustusFoley,ManagingDirectorDate:12June2000Subject:DispatchBooksSeveralcomplaintshavebeenreceivedfromcustomerswhohavebeensentthecorrectorderswiththewronginvoicesandthewrongorderswiththecorrectinvoices.Pleasetakeextracaretoensurethatbothordersandinvoicesarecorrect.IamawarethatwehaveseveralnewmembersofstaffinthisdepartmentandIamnotputtingtheblameontothem.However,ifanyonehasaproblemtheyshouldspeaktoHarryHawkewhowillbeabletoassistthem.Iamconcernedasthisproblemhasneverhappenedbefore.