商务英语写作-10-邀请函与感谢信

2021/4/131BUSINESSWRITING商务英语写作2021/4/132Chapter10InvitationandThank-youLetters邀请函与感谢信2021/4/133Casesforwritinginvitations:OpeningsPreviewsDemonstrationsReceptionsPartiesOpenhouseFormalsocialgatherings2021/4/134InvitationInvitationsareverycommoninbusinessandourdailylife.Theycanbedividedintotwocategories:invitationcardinvitationletter.orInformalinvitationFormalinvitation2021/4/135Informalinvitationvs.formalinvitationsAninformalinvitationresemblesabusinessletter.Whensentfromabusinessoffice,theletterissometimeskeyboardedonexecutivestationery(公司办公信笺),whichissmallerthantheregularbusinessletterhead.Althoughmanyformalinvitationsarehandwritten,especiallyforsmallergroups,formalinvitationsgenerallyareprintedandfollowformatsfoundinetiquettebooks(礼仪手册).2021/4/136WordingofinvitationsWordingofinvitationsshouldbeconversational,asthoughthewriterwereextendingtheinvitationorally.Ageneralinvitationshouldbecordialandsincere,whileaformalinvitationshouldbelesspersonal,writteninthethirdperson.2021/4/137Oftenformalinvitationsinclude“RSVP”andatelephonenumber.TheRSVPnotationmeans“Pleaseletusknowifyouplantoattend.”Itinformsinvitedgueststhatthehostisexpectinganimmediatetelephonereplytofacilitateplansfortheevent.Ifaninvitationincludes“Regretsonly”,itwillrequireareplyonlyiftheinvitedguestcannotattend.2021/4/138DeductivepatternInvitationsarewritteninthedeductivepatternandarerelativelyshort.Eitherkindofinvitation,however,mustdothreethings:Invitethereadertothegathering.Offerareasonforthegathering.Givethedate,time,andplaceofthegathering.2021/4/139MainContentsofInvitation1.Invitethereadertothegathering.2.Offerareasonforthegathering.3.Givethedate,time,andplaceofthegathering.(R.S.V.P.orRegretsOnly)2021/4/1310UsefulExpressionsR.S.V.P.=répondezs’ilvousplait.Itmeans“Pleaseletusknowifyouplantoattend.”“RegretsOnly”isusedaskingthosewhoCANNOTattendtonotifythehostinadvance.2021/4/1311Samplesofinvitationcard（请柬）Mr.RobertShenstoneDirectoroftheBeijingInstituteofAtomicEnergyrequeststhepleasureofthecompanyofMr.andMrs.DickensonatadinnerpartyinhonorofMr.LiuWenlingseniorengineerofBeijingEnergyInstituteonSaturday,July7,2004atseveno’clockp.m.atBridgesRestaurant,WillowAvenueRegretsOnlyTel:84104650Dress:formal2021/4/13122021/4/1313Sample:FormalAcceptanceMr.WilliamGregoryacceptswithpleasurethekindinvitationofTheLocalBankTellersClubSaturday,May6thatfouro’clockSuite13oftheHowardBuilding2021/4/1314AcceptinganinvitationWe’reveryglad/happy/pleased/delightedtoaccept/come/arrive/attend…Mr.xxacceptswithpleasurethekindinvitationfor(someoccasion)tobeheldat(someplace)at(time).It’sverynice/kindofyoutoinviteus…Thankyouverymuchforyourkindinvitationto…Wewouldbepleased/delighted/happy/gladtocome.2021/4/1315Sample:FormalRefusalMr.andMrs.BarryGreenregretthatapreviousengagementpreventstheiracceptingthekindinvitationtodinneratthehomeofMr.andMrs.JohnSmithonMonday,thefourthofApril.2021/4/1316Sample:InformalRefusalDearMr.Hudson,Iregretverymuchthat,owingtoapreviousengagement,IcannothavethepleasureofacceptingyourkindinvitationforSundaynext.Verysincerelyyours,TomHuber2021/4/1317DeclininganinvitationI’msorrythatIcan’tdinewithyouon…Muchtomyregret,I’munabletoacceptyourkindinvitation.Thankyouverymuchforyourkindinvitation,butunfortunatelyIhaveanotherengagementonthatday.IamverysorryIcannotjoinyoubecause…Pleaseacceptmysincereregretsfornotbeingabletojoinyouin…2021/4/1318Workinpairsonthefollowing:谨订于2004年7月16日（星期六）上午11点在富丽华大酒店二楼综合厅为小女南西和王强先生举行婚礼。敬请威廉斯先生和夫人光临格林教授和夫人鞠躬敬请赐复2021/4/1319SampleVersionProfessorandMrs.GreenrequestthepleasureofthecompanyofMr.andMrs.WilliamsontheoccasionofthemarriageoftheirdaughterNancyToMr.WangQiangonSaturday16thJuly2004at11o’clocka.m.atSmartHall2ndfloorFuramaHotelR.S.V.P.825233312021/4/1320DearMs.Meng:OnbehalfofMeredithCollege,itismypleasuretoextendaformalinvitationtooneofDongbeiUniversity’sprofessors,Ms.Li,tojoinusatMeredithCollegeinRaleigh,NorthCarolinaUSAasavisitingprofessorduringthespringsemester2006(January8throughmid-June).Notonlywouldthisarrangementbeanenrichingexperienceforourstudentsandfaculty,itwouldfurtherenhanceMs.Li’sgrowthanddevelopmentforherteachingwhenshereturnstoDongbei.2021/4/1321WelookforwardtothecontinuingrelationshipbetweenDongbeiUniversityandMeredithCollege.IfImaybeoffurtherassistance,pleasefeelfreetocontactme.MywarmregardstoyouandyourcolleaguesatDongbei.Sincerelyyours,RosalindReichardVicePresidentforAcademicAffairs2021/4/1322Thank-youLetterBusinessmenhavealotofopportunityforwriting“thank-you”letterstoexpressappreciationandgoodwill.Followingthereceiptofagift,attendanceasaguest,aninterview,oranyofthegreatvarietiesofcircumstances,athoughtfulpersonwilltakeafewminutestoexpresshis/herappreciation.2021/4/1323Whentowriteathank-youletterAletterofappreciationshouldalwaysbesentafterreceiving:1)gifts;2)attendanceasaguest;3)aninterview;4)anyofthegreatvarietiesofcircumstances2021/4/1324GuidelinesAthank-youlettercoveringabusinesssituationmustbesentpromptly.Italsomustsoundsincere.Aproperthank-youletterwill:Beginwithastatementofthan