商务英语写作Chapter-12-Report

Chapter12商务英语写作实训“十二五”规划商务英语高职高专系列教材ReportsPracticalBusinessEnglishWritingPracticalBusinessEnglishWriting2Chapter12商务英语写作实训ContentsComposingYourMessageReferenceExpressionsSampleReportsWritingYourMessageCheckYourselfPracticalBusinessEnglishWriting3Chapter12商务英语写作实训ComposingYourMessagePracticalBusinessEnglishWriting4Chapter12商务英语写作实训Lead-inQuestionsWhenwillweneedtowriteabusinessreport?Whowillwesubmitourreportto?Whatshouldbeconcludedinareport?Whatformatshouldweemploy?Abusinessreportisadetailedandfactualaccountorstatementthatisusedtorelayinformationfromonepersonoraprofessionalgrouptoacertainmanagement.Abusinessreportplaysacrucialroleinbusinesspracticeasmostmajorordecisiveactionsarebasedonit.Whatevertypeofreportyouarerequiredtowrite,it’sforreader’sneed.PracticalBusinessEnglishWriting5Chapter12商务英语写作实训TypesofReportsLengthlongreport;shortreportFormatletterreport;memoreport;preprintedreport;Formalityformalreport;informalreportFunctionInformationreport;analyticalreport;Contentfeasibilityreport;accidentreport;tripreport;to-filereport;investigationreportTimepreliminaryreport;progressreport;periodicreport;finalreport;daily/monthly/yearlyreportOrganizationdeductive(direct)report;Inductive(indirect)reportTherearemanysituationsthatcallforthewritingofreports,andtherearemanyreasonswhypeoplewritereports.Asaresult,therearemanytypesofreports,dependingonhowwesortthem.PracticalBusinessEnglishWriting6Chapter12商务英语写作实训StructureofInformalReportSectionContentTitle/SubjectTitleofthereport,includingsubtitleMethodologyAstatementaboutwhatmethodsyouusedtoobtainyourfindingsIntroductionAstatementoftheproblemdiscussedinthereportFindingsAstatementofwhatyoufoundoutConclusionsAstatementofwhatyourfindingsmeanRecommendationsAstatementofwhatyouthinkshouldbedoneasaresultofyourconclusionsPracticalBusinessEnglishWriting7Chapter12商务英语写作实训StepsofwritingareportIntroductionClarifyingyourtargetaudienceandtheproblemCollectingdataandstatisticsFactsListthefactsaccordingtothesurveyMethodology&FindingsConclusionrecommendationSuggestingConclusion-basedsuggestionstothosewhoaskedyoutowritethereportDrawingconclusionsFact-basedopinionsdrawnfromFindingsPracticalBusinessEnglishWriting8Chapter12商务英语写作实训WritingTipsPracticalBusinessEnglishWriting9Chapter12商务英语写作实训ReportFormatsLetterformat(Samplestudy1)---Letterheadstationery.---UsefulforinformalreportssenttooutsidersMemoformat(Samplestudy2)---Memostyle---Usefulforinformalreportscirculatedwithinorganizations.Preprintedformat(Samplestudy3)---Standardizedforms.---Usefulforroutineactivities,suchasexpensereportsReportformat()---Plainpaper,manuscriptform---Usefulforlonger,moreformalreports,suchasannualreportsPracticalBusinessEnglishWriting10Chapter12商务英语写作实训ReportFormatPrefatoryPartsCoverAnattractivelydesignedsheetofpaperimprintedwiththetitleofthereport,thecompany’smaneandlogoTitleflyAplainsheetofpaperwithonlythetitleofthereportTitlepageIncludinga)thetitleofthereport;b)writer’snameandprofession;c)reader’snameandprofession;d)dateLetterofTransmittalAlettertothepersonsubmittedtowithbriefinformationonhowthereporthasbeenworkedoutandsomepersonalviewpoints.ContentsAtabulararrangementtoindicatethemainsectionsandsubsectionsofthereportAbstract/SummaryMainpointsofthereportBodyIntroductionFindingsConclusionRecommendationSupplementaryPartsAppendixAnyadditionalmaterialwhichistoobulkytoputinthereportitself,butnecessarytoinclude,eg.diagrams,questionnairesBibliographyListsallthereferencesandsourcesofinformationusedinthereportPracticalBusinessEnglishWriting11Chapter12商务英语写作实训SampleStudy1---reportinletterformat---letterheadintroductionofthepresentbudget---statementofthepresentandfuturecosts---workalreadyaccomplished---worktobecompleted---futureplanorforecastPracticalBusinessEnglishWriting12Chapter12商务英语写作实训SampleStudy2---reportinmemoformat---memohead---solutionstotheproblemswhichhavebeenperformed---problemsanalysis---backgroundinformationandpurposeofthereport---conclusiondrawnfromtheabove---suggestionPracticalBusinessEnglishWriting13Chapter12商务英语写作实训SampleStudy3---preprintedreportPracticalBusinessEnglishWriting14Chapter12商务英语写作实训ReferenceExpressionsPracticalBusinessEnglishWriting15Chapter12商务英语写作实训NumberingSystemsforReportsRomanNumeralAlphanumericDecimalI.(mainpoint)A.(sub-point)1.(sub-sub-point)2.B.II.A.1.a.b.2.B.1.01.11.1.11.1.21.22.0PracticalBusinessEnglishWriting16Chapter12商务英语写作实训IntroductionThisreportpresents…Thereportcarriestheinformationon…InthisreportIwillexplain…Thepurpose/aimofthisreportisto…Thereportaimsto…Thereportisbasedon…Thepurposeofthisreportisto…investigate,evaluate,study…Theobjectiveofthisreportisto…recommend,analyze,give…Theaimofthisreportisto…providefeedback,estimate,assess…PracticalBusinessEnglishWriting17Chapter12商务英语写作实训MethodologyWorkinthe…isasfollows.Althoughthecurrentstatisticsshowthat…Havingmadeacloseofthesurvey,Ifound…Ourresearchreveals…PracticalBusinessEnglishWriting18Chapter12商务英语写作实训FindingsItwasfound/discovered/feltthat…Itwasgenerallythecasethat…Mostpeoplethoughtthat…Manymembersofstaffsuggestedthat…An