国际学术交流英语-邀请函Letters-of-invitation

LettersofinvitationInternationalLetterExchangesLettersLettersareimportantmeansofcommunication.Twotypes:businessletterspersonalletters.•Format1•Elements2•Tips3•Summary41.FormatsBusinesslettersareimportantmattersyoudealwith.3mainformats:FullBlockFormat(全齐头式)ModifiedBlockFormat(改良齐头式/缩进式)Semi-blockFormat(半齐头式)1.Fullblockstyle•Thisformatisverymodern.•Everylinebeginsattheleftmargin•Aspaceofonelinebetweenparagraphs.•Nopunctuationmarks(exceptforacomma)Blockformatxxxx(letterhead)June3,2005(date)xxxx(insideaddress)Dearxx,(salutation)Wereceivedyourxxxx(body)Yourssincerely(complimentaryclose)XX(signature)Joe(printedname)2.ModifiedBlockFormat•Thisformatplacethedateandthecomplimentarycloseneartherightmargin.•Thefirstlineofeachparagraphisindented,withnospaceofonelinebetweenparagraphs.ModifiedFormatxxxx(letterhead)June3,2005(date)xxxx(insideaddress)Dearxx,(salutation)Wereceivedyourxxxx(body)YourssincerelyXX(signature)Joe(printedname)Envelope(BlockFormat)ZhaoMinChinaPharmaceuticalUniversityNanjing,211198P.R.ofChinaMr.StevenChungNo.252,LongSt.SanFrancisco,U.S.A寄件人姓名和地址收信人姓名和地址Envelope(IndentedFormat)ZhaoMinChinaPharmaceuticalUniversityNanjing,211198P.R.ofChinaMr.StevenChungNo.252,LongSt.SanFrancisco,U.S.A寄件人姓名和地址收信人姓名和地址2.Elements•Thebody•Thecomplimentaryclose•Thesignature•Enclosure(s)(ifany)•Letterhead•Date•Insideaddress•Thesalutation1.Letterhead•Thefulladdressofthewriter.(street/road,city,province,country)Postcode,Phonenumber,Faxnumber,emailaddress•Attheverytopoftheletter.(intheleft/rightcorner,oratthecenter)•PS:Besureyouraddressiscomplete.Theletterhead2.Date•Writejustbelowtheaddress.•Fulldate.•Day(cardinalorordinalnumber,eg.3rd/3)•Month(writeinwords,eg.March)•Year(writeinfull,eg.2015)TheDate3.Insideaddress•Thename&thefulladdressoftherecipient.•Ontheleftmargin.•Writeitwithappropriatetitlecourtesytitle(Miss,Mr.,Mrs.)professionaltitle(Dr.,Professor)businesstitle(Manager,Director)PS:Neverusebusinesstitleinthesalutation.Theinsideaddress4.Thesalutation•Agreetingtotherecipient.•Ontheleftmargin.•Twospacesbelowtheinsideaddress.•Eg.British:Americans:Dearprof.Smith,DearMr.Stein,Dearprof.Smith:DearMr.Stein:ThesalutationContent•Extendinginvitation.•Time&venueoftheconference.•Thepurposeoftheconference.•Meals,accommodations,fees,etc.•Contactsinfoforenquires.•Expectingattendance.Onbehalfof…,Iampleasedtoinviteyou…Iamwritingtoaskifyouarewillingtopresent…Thethemeofthe19thICCEis…Theconferenceaimsat…Youwillbeprovidedwithlocalexpenses…Ourdepartmentwillreimburseyourtravellingandhotelexpenses.Ifyouhaveanyenquiries,pleasecontactourConferenceConvenerMsLiMeiat053188382＊＊＊orvisite…5.ThebodyExtendinginvitationThepurposeoftheconference.Meals,accommodations,feesExpectingattendanceTime&venueoftheconferenceContactsinfoforenquires6.TheComplimentaryclose•Leftsideorrightsideofthepage.•Capitalizethefirstletter.•Followedbyacomma.FormalclosesSincerelyyours,/Verytrulyyours,Yourssincerely,/Yoursrespectfully,7.ThesignatureThehandwritingsignatureisplacedbetweenthecomplimentarycloseandthetypedname,includingthewrite’spositionorstatusintheorganization.8.Enclosure(s)(ifany)Thiscanbeusedtoremindtherecipientoftheadditionalmaterial(s)putintheinvitationletter,suchasaagendaofaconference.ComplimentarycloseThesignatureInvitationletterstoParticipants.InvitationLetterstoKeynoteSpeakers.1.Forwarmthandcourtesy,bycommitteechair.2.Formal3.Include:statingthereasonsfortheinvitation(Ageneraldescriptionoftheirachievements),introducingthecontentoftheinvitation(thearrangement,placeandtime,accommodation)4.Expressionofpleasureandwish.3.Tips•Makesureinvitationlettersarecordialandenthusiastic,concise,factual,andtothepointwithapolitetone.•Ampleadvancenotice.•Givethenameoftheconference,thetimeandthevenueatthebeginning.•Donotuseabbreviationsinformalinvitations.•Includeanyaccommodationsthatwillbemade.TipsSeveralmonthsorhalfyearbeforetheconference.Tips•Givethenameofthecontactpersonalongwithphonenumbers•Wheninvitekeynotespeakers,youshouldmentionthetypeofspeechandhowlongthespeechwillbe.•Ifareplyisrequired,placeR.S.V.P.(Pleasereply)attheendoftheinvitation.•Checkyourletterforanyothermistakesinlanguage.•Format4.Summary•Elements•Tips•FullBlockFormat•ModifiedBlockFormat•Letterhead•Date•Thesalutation•Thebody•Thecomplimentaryclose•Thesignature•Enclose(s)(ifany)•cordial、enthusiastic、concise、factual•Ampleadvancenotice•Name,thetimeandthevenueatthebeginning•PlaceR.S.V.P.attheend•CheckmistakesTHANKYOU!