如何写英文信封以及英文书信格式

EnglishPracticalWriting：LetterStylesandEnvelopeWriting书信格式与信封写法•书信是重要的交际工具，主要包括事务信函和私人信函。事务信函一般谈论或处理重要事务。所有这一类信件均为正式的文体，应遵循一定的格式和套用礼貌语等。•Notice•Don’tadd“No:”beforethedoorplate门牌号.Don’tadd“,”afterthenumber.•“Road,Street,Avenue”（街道）canbeabbreviatedas“Rd.,St.,Ave.”•Differentcountrieshavetheirdifferentcodestandard.Forexamples,Americatakes5digit;Australia,4;andBritishtakesdigitsmixedwithletters.•Otherabbreviatedwords：Apt.,Bldg.(Building),Blvd.(Boulevard),Co.(Company),Corp.(Corporation),Dept.,Inc.(Incorporated),Sq.(Square),N.W.E.W.(North,South,East,West),S.E.(Southeast),N.W.(Northwest)•2）Thestampmustbestuckontherighttopoftheenvelope.•3）“c/o”（代表careof）.e.g.•MissZhangLuoqi（收信人姓名）•c/oMsSunWenfang（转交者姓名）•EditoroftheWashingtonPost（转交者所在单位）•136MarketSt.（转交者单位的地址)•Rushville,Missouri,USA•4）Theusualadd-onsare“_airmail_（航空信）,__registeredletter_（挂号信）,_printedmatter_（印刷品）,__dispatch_（急件）,_express_（快件）,etc..•Exercise:Rewritethefollowingaddressintoaproperorder.1)CA/Woodside/U.S.A./21BrookeSt./193582)Albany/West94thSt./NY/U.S.A/504/117663)309DitmasAve./11218/NY/NYC/Brooklyn•Exercise:Rewritethefollowingaddressintoaproperorder,andusethemtodesignanenvelope(p.25).•ManagerofHumanResources/4000InternationalParkway/ScientificResearch,Inc./JonathanEvans/GA39907/Atlanta•Beachpoint,RI/SouthernRhodeIslandUniversity/ProfessorCraig/DepartmentofEducation/12901•2.Structureofaletter•p.15•英文书信通常包括6个组成部分：•信头（heading，包括寄信人地址和日期);•信内地址（insideaddress，指收信人地址);•称呼（salutation）;•正文（body）;•结束语（complimentary）;•签名（signature）;•有时候还包括附言（postscript）和附件（attachment/enclosure）•2.1Heading信头是指发信人的地址和日期，通常写在第一页的右上角。地址的书写顺序由小到大，最后写发信日期。私人信件一般只写寄信日期即可。例如：123TianheRoadTianheDistrictGuangzhou510620GuangdongProvinceP.R.C.March15,2002发信日期的写法：①年份应完全写出，不能简写。②月份要用英文名称，不要用数字代替。③月份名称多用公认的缩写式。但May,June,July,因为较短，不可缩写。④写日期时，可用基数词1，2，3，4，5，……28，29，30，31等，也可序数词lst,2nd,3rd,4th,5th,……28th,29th,30th,31st等。但最好用基数词，简单明了。日期可有下列几种写法：①Oct.20,2004；②10May,2004；③3rdJune,2004；④Sept.16th,2004。其中，①最为通用。2018-6-22怎么写？2.2InsideAddress信内地址要写收信人的姓名和地址。在公务信件中要写明这一项，在私人信件中这一项常常省略。该项写在写信日期下一行的左上角，格式与寄信人地址一样。(p.15)2.3Salutation•Thesalutationdirectlyaddressestherecipientoftheletterandisfollowedbyacolon（冒号:）(exceptwhenafriendly,familiar,sociabletoneisintended,inwhichcaseacommaisused).•Notice:p.19•Salutationswith“dear”maybe“DearMr.Brown,DearSmith,DearProf.Plate,DearMadam,DearSirs,DearSirorMadame,DearLadiesandGentlemen”;•Without“dear”theymaybe“Mrs.Walter,Gentlemen,Towhomitmayconcern,etc.•Or,addressthesalutationtoadepartmentnameorapositionname:DearPersonnelDepartment,DearRecruitmentCommittee,DearChairperson,DearDirectorofFinancialAid,forexample.•2.4Bodyoftheletter.•Theactualmessageiscontainedinthebodyoftheletter--theparagraphsbetweenthesalutationandthecomplimentaryclose.•英文书信的正文开头不是先写一些问候语，而是直接说明写信人的身份及写信的目的.•Thepurposeofthisletteristoinformyouthat…•ItiswiththegreatestpleasurethatIintroducetoyouMr.MossArmstrong,theformerexecutiveofmycompany.•也可先将对方来信的日期、主题加以简单描述，以便使对方一看便知该信是回答哪一封信的。•Yourletterof/datedJune21stwasreceivedandcarefullyread.•Inaccordancewith/WithreferencetoyourletterofFeb.2nd,we…正文第一段：[引入/说明写信原委]（p.20）*I’mwritingatthesuggestionofafriendwho…*I’mwritingtooffermyopinionson…/toapologizefor…/complainabout…/applyfor…/recommend…(目的)*I’mwritinginresponseto….(youradvertisementofOct.27inChinaDaily/yoursuggestion/letterabout…)*I’mveryglad/pleasedtoknowthat…(回复)正文结尾段(p.21)：*I’mlookingforwardtoyourearlyreply/yourcommentsatyourearliestconvenience.(期待回复)*Wouldyoupleaseletmeknowwhetherornotyouwouldbewillingto…Icanbereachedbyphone/e-mailat65883879/[e-mail](联系方式)*Iwouldbegratefulifyoucouldgivemeafavorableconsiderationofmyapplicationforthejob…*Ishallappreciateitifyoucouldgivemyapplicationdueconsideration…(表达感激)*Pleaseletmeknowifyouneedanyfurtherinformation.(保持联络)*Ienclose…/Enclosedaremyresumeandtworeferenceletters…(附件)/Enclosedpleasefindmyresume*Withmybest/kindregards/wishestoyou.(祝愿)•2.5Complimentaryclose.（信尾客套话）•公务信件的结尾礼词包含两部分：发信人的结尾套语与署名。结尾套语写在签名上面一行，第一个字母要大写，套语结尾后面要加逗号。•“Sincerelyyours,Cordially,Respectfully,orRespectfullyyours,.在公务信件中，发信人常用的结尾套语有：P.21私人信件中，发信人常用的结尾套语有：Sincerelyyours,Lovelyyours,Yourlovely,Yourfriend等。正文的写作格式主要有英式和美式两种。1)英式结构即缩进式结构，属于比较传统的结构,即每一段的第一行都向里缩进4-8个字符，且所有段落的缩进距离必须保持一致；称呼顶格写，落款则在中间偏右的位置。2)美式结构则是齐头式结构，其特点是所有段落的第一行都顶格写，段与段之间空一行，另外称呼、落款等也都顶格写。Notice:p.7,p.10改良齐头式写信人地址（Addressofthewriter）写信日期（Date）信内地址（InsideAddress）称呼（Salutation）正文（theBodyoftheLetter）--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------.结束语（ComplimentaryClose）署名改良齐头式商业信件基本要素：p.15-17。Exercise：p.25,22)sender’saddress:XXXCNNCSufaTechnologyIndustryCo.,LTD501PearlRiverRd.NewDistrict,Suzhou215129JiangsuProvinceP.R.C.P.30,3)p.44Rewrite:ThankyouforsubmittingyourproposalregardingtheFormattingandDesignteamconfiguration.Iappreciatethetimeandeffortyouputintoyourproposal.However,afterconsideration,Ibelievetheteams