business-writing

WritingHomeworkMemosWhataretherequirementsontheformatofamemo?WhenandwheredopeoplewritememosYouaredividedintoseveralgroupsanddiscussthefollowingquestions.Eachgroupshouldelectarepresentativeandreportyourdiscussiontothewholeclass.Notes:what’sthemeaningofword“memo”CommunicativeActivity2Whatisthepurposeforpeopletowritememos?Shouldweuseformallanguageinwritingamemo?Why?Memos1.what’sthemeaningofword“memo”“memo”isshortfor“memorandum”,whichmeansashortofficialnotethatissentbyonepersontoanotherwithinthesamecompanyororganization,weshouldnoticethatthepluralof“memo”is“memos”whilethepluralformof“memorandum”is“memoranda”.2.Whatisthepurposeforpeopletowritememos?Peoplewritememosformanypurposes.Generallyspeaking,peoplewritememostostatecompanypolicies,toaskforortogivespecificinformationortorequestconfirmationfromtherecipients.3.Whenandwheredopeoplewritememos?whenpeoplewanttocommunicatewiththeirco-workersandcolleaguesforsomebusinessissuesinwrittenlanguageatwork-time,theywritememosCommunicativeActivity2Memos4.Whataretherequirementsontheformatofamemo?Thereisalwaysa“MEMO”onthetopofamemoandthere’retwopartsinamemo:headingandbody.Weshouldmakeclearabouttherecipient,thesender,thedateandthesubjectintheheadingpartandwritewhatwewanttosayinthebodypart.5.Shouldweuseformallanguageinwritingamemo?Why?It’snotalwaysnecessary.Amoreconversationaltoneorstyleoflanguageisgettingmoreandmorepopularnowadays.Inmostcases,memoscanbewrittenthewaypeopletalk.Butitstilldependsontherecipientwhomwewriteamemoto.CommunicativeActivity2MemoWriting(1)YouareattendingaconferenceintheUSAnextweekandwillneedsecretarialhelpduringthetripasyourPAisawayonholiday.(50—60words)WriteamemototheHumanResourcesManager:-RequestingatemporaryPAforthetrip-ExplainingwhyyourPAcannotgowithyou-GivingthedatesofthetripSamplewriting(1)To:HumanResourcesManagerFrom:JohnSmithDate:11March2002Subject:TemporaryAPIamattendingaSalesConferenceintheHeadOfficeintheUSAnextweekon18th&19thMarch.UnfortunatelymyPAisonleaverecently.SocouldyouarrangeatemporaryPAforthetrip?Asyouknow,thisconferenceisimportantforusandIneedsomeonetohelpme.Thanks.JSMemoWriting(2)Youhaveorderedsomenewofficeequipment.However,someoftheequipmentwillarriveaweeklaterthanplanned.Writeamemo(50-60words)toallstaff:-Sayingwhichequipmentwillbedelayed-Explainingwhenitwillarrive-ApologizingforthedelayEmailwriting(1)Youhavetoorganizeanurgentmeetingat9a.m.tomorrowwithallthestafffromyourdepartment.Writeanemailtothestaff:-Sayingwhenthemeetingwillbe-tellingthemwherethemeetingwillbe-ExplainingwhatthemeetingwillbeaboutEmailwriting(2)ToAllStaff:Therewillbeanurgentmeetingat10amtomorrowinthenewconferenceroom.Themeetingisaboutournewproductlaunchingcampaignandhowtoimproveourcompanyimageinthepublic.Ihopeallthestaffcancomeontime.Thanks!Emailwriting(2)YouhavetochangethedateofamarketingteamthatwasscheduledfornextFriday.Writeanemailtoallmembersofthemarketingteam:-Givingthenewdateofthemarketingteam-Explainingwhythedateischanged-ProvidingdetailsofanadditionalpointfortheagendaLetterwriting(120-150words)Thecompanyyouworkforisdevelopinganewproductandneedstofinancethis.AgroupofinvestorscalledventureEnterprisehassentyousomeinformationDoseyourcompanyneedextrafinance?Agroupofinvestorsislookingfornewbusinessopportunities.Doyouhaveanexcitingnewproductyoubelievewillseewellupto5meurosavailableforinvestment.Forfurtherexplorationwritealetter.Inyourletterexplainwhyyourcompanyisagoodinvestmentopportunity.ALetterofComplaintDearSirs,Iamwritingtomakeacomplaintaboutthedelayedfurniture.Thefurnitureweorderedfromyoushouldhavereachedusaweekago.Needlesstosay,thedelayindeliveryhasputustogreatinconvenience.Itisthereforeimperativethatyoudispatchthemimmediately.Otherwise,weshallbeobligedtocanceltheorderandobtainthegoodselsewhere.Pleaselookintothematterasoneofurgenciesandletushaveyourreplyasearlyaspossible.Yoursfaithfully,SamplewritingDearSirs,Ihavegottheinformationprovidedbyyourcompany.Ourcompanyisdevelopinganewproductandneedsfinanceatthemoment,soIamwritingtoattractyourinvestmentinourcompany.OurcompanyP&Gisafamousmulti-nationalcompanyintheworld,whichmainlyproducesthehouseholdlivingnecessitiessuchasShampoo,Cream,toothpasteandsoon.Ithinkthereareseveralreasonswhyyoushouldchooseourcompanyforinvestment.Firstly,weproducebrandedproductsandservicesofsuperiorqualityandvaluethatimprovethelivesofworld’sconsumers,nowandthenforgenerationstocome.Secondly,consumersareourrealGods.Wevaluecustomers’interestsandneedsverymuch.Asaresult,theyrewarduswithleadership,sales,profitandvaluecreation,allowingourpeople,ourshareholders,andthecommunitiesinwhichweliveandworktoprosper.Thirdly,innovationisconerstoneofoursuccess.Weconstantlyinnovateandimproveourproductsandmarketingstrategiessoastopromoteourbusiness.Fourthly,weshowrespectforallindividualsinthecompanyandvaluethepersonalmastery.Theinterestsofthecompanyandtheindividualareinseparable.Sowehavebuiltthebestbusinessteamintheworld,whichmakesourworkveryefficient.Finally,oursalesvolumeisincreasingyearbyyearandourcompanyhasagreatpotentialforinvestment.Soyourinvestmentinourcomp