SAP R3 DOCument BASIS(Archiving)(PDF 41)

SAPR/3Document:BASIS(Archiving)CreatedBy:SubbaRao,Laxmichand&Rajasekhar1StepByStepProcessForArchivingThisdocumentisdescribesthestepsfordoingArchiving.HerewearetakinganexampleofarchivingtheMaterialMasterdatatoexplaintheprocessofarchiving.SowewillfirstcreateaMaterialandthenflagitfordeletionandthedothearchivingforthatmaterial.I.CreatingAMaterialExecutetheTransactioncodeMM01.LetuscreateamaterialwiththenameMMTESTARCHthatwewillflagfordeletionandlaterarchivingittodeletefromthedatabase.SAPR/3Document:BASIS(Archiving)CreatedBy:SubbaRao,Laxmichand&Rajasekhar2ClickontheSelectViewsbuttontoenterthedataspecifictothematerial.ForourexamplewewillselectonlyBASICDATAfromtheviewslist.ClickontheEntericonIntheCreateMaterial–General:BasicDatascreen,entertheinformationaboutthematerial.Thefieldswith‘?’arerequiredfields.SAPR/3Document:BASIS(Archiving)CreatedBy:SubbaRao,Laxmichand&Rajasekhar3AfterenteringthedataclickontheSaveicontosavethematerial.Sowehavenowcreatedamaterial.Inthenextstep,wewillflagthematerialfordeletion.TheMMTESTARCHcreatedmessageappearshere.SAPR/3Document:BASIS(Archiving)CreatedBy:SubbaRao,Laxmichand&Rajasekhar4II.MarkingMaterialForDeletionTosettheFlagForDeletionforthematerial,choosethemenuMaterialààFlagForDeletionààImmediatelyEntertheMaterialnamewhichyouwanttoflagfordeletion(inourcaseitisMMTESTARCH)andclickontheEntericon.SAPR/3Document:BASIS(Archiving)CreatedBy:SubbaRao,Laxmichand&Rajasekhar5Youwillgetthefollowingscreen.OnthisscreenchecktheMaterialCheckboxandclickonSaveiconThematerialwillbeflaggedfordeletionandyouwillreturnbacktoinitialscreen.OnthemessagebaryouwillgettheFlagFordeletionmessage.SAPR/3Document:BASIS(Archiving)CreatedBy:SubbaRao,Laxmichand&Rajasekhar6III.ArchivingProcessNowwewillseehowtoarchivingtheMaterialthatwehaveflaggedfordeletion.TheentireArchivingprocessconsistsofthefollowingsteps/processes:1.FirstweneedtospecifythelogicalfilepathandlogicalfilenameforthematerialusingtheTransactionCodeFILE.2.Weneedtospecifythelogicalfilename,ClientSpecificDetailsfortheusingtheTransactionCodeSF01.3.NextwestarttheactualarchivingprocessusingthetransactioncodeSARA.Nowwewillsetupthelogicalfilepathandlogicalfilenames.ExecutetheTransactionCodeFILE.SAPR/3Document:BASIS(Archiving)CreatedBy:SubbaRao,Laxmichand&Rajasekhar7Thisactivityisforclient-independentmaitainenceoflogicalfilenamesandpathsandincludesthefollowing:1a.Logicalfilepathdefinations:-Freelydefinabledescriptivenameforapathinwhichdataistoheld.SAPcontainsitsownstandardlogicalpathsnecessaryforstandardoperations,butwecanalsocreateourown.ClickontheNewEntriesbuttonontheapplicationtoolbarSpecifytheLogicalfilepathanditsdescriptionintheNamecolumnClickonSaveicontosavetheentries.SAPR/3Document:BASIS(Archiving)CreatedBy:SubbaRao,Laxmichand&Rajasekhar81b.AssigmentsofphysicalpathstothelogicalpathSelectthelogicalpaththatyoucreated.ClickontheAssignmentofphysicalpathstologicalpathoptionSAPR/3Document:BASIS(Archiving)CreatedBy:SubbaRao,Laxmichand&Rajasekhar9Conversionoflogicalpathtoaphysicalpathisdependentonoperatingsystems.Forthisreason,generallyseveralphysicalpathscanbeassignedtoonelogicalpath.Itconsistsoffollowingvalues:·Logicalpath:Nameofthelogicalfilepathtowhichthephysicalpathisassigned·Name:Shortdescriptionofthelogicalfilepath·Syntaxgroup:Nameofthesyntaxgroupforwhichthephysicalpathapplies·Physicalpath:Platform-specificpath.Itmaycontainreservedwordsasplaceholdersthatarereplacedbysystemvaluesatruntime.ItmustincludethereservedwordFILENAMEasplaceholderforthefilename.NowsincewehavealreadydefinedthelogicalpathandtheName,wewillnowdefinetheSyntaxgroupandthePhysicalPath.SAPR/3Document:BASIS(Archiving)CreatedBy:SubbaRao,Laxmichand&Rajasekhar10ClickontheNewEntriesbuttonontheapplicationtoolbarSpecifytheSyntaxGroup(eg.WINDOWSNT)andPhysicalPathAfteryouspecifytheSyntaxGroupandthePhysicalPath,clickontheEntericon.ThisisaSystemVariableforthePhysicalfilenamewhichwewilldefineinthenextstep.Thisconventionismandatory.SAPR/3Document:BASIS(Archiving)CreatedBy:SubbaRao,Laxmichand&Rajasekhar11ClickontheSaveicon.YouwillbepromptedtoenteraChangeRequestNumber.EnteryourchangerequestnumberandclickontheEntericonNowtheDatawillbesaved.ClickonBackicontocomebacktotheinitalscreen.NowyoucanseethattheSyntaxGroupisdisplayedintheSyntaxGroupcolumnSAPR/3Document:BASIS(Archiving)CreatedBy:SubbaRao,Laxmichand&Rajasekhar12NowselectthisSyntaxGroupandclickonLogicalfilenamedefination,clientindependentoption.Inthisstepwemaintainthelogicalfilenameforallclients.Thedefinitionofalogicalfilenamecomprisesthefollowingvalues:·Logicalfilename:Descriptivenameforafiletobestored.·Name:Shortdescriptionexplainingtheuseofthefile.·Physicalfilename:Physicalfilenameassignedtothelogicalfilename.Itmaycontainreservedwordsasplaceholdersthatarereplacedbysystemvaluesatruntime.Thephysicalfilenamecanalsoincludeapath.Inthiscase,thelogicalfilenameonlyappliestooneplatform,andalogicalpathmustnotbespecified.·Dataformat:Three-characterkey(forexample,ASC).Thedataformatisrequiredwhenfilesaredownloadedtothepresentationserver.Itcanalsobeusedasafilenameextensi