busienss-meeting

BusinessMeetingContentsTypesofmeetingBusinesstipsChinaVSWestProcedureofmeeting皮露萍郭俊峰王贤祥江治林侯力铭PARTONETypesOfMeetingConferencecallVideoconferenceOn-sitemeetingTYPESOF010203现场会议电话会议视频会议01On-sitemeetingAnon-sitemeetingissimplyameetingwithpeoplefacetoface.advantagesdisadvantagesAEffectivenessofmeetingsBBCCANoteffectiveinlargegatheringsNonverbalcommunicationApersonaltouchIneffectiveifthelistenerisnotattentive（专注）Difficulttopracticeinlarge-sizedorganizationOn-sitemeeting01（非语言交流）02Conferencecall（电话会议）Aconferencecallissimplyaphonecallwithmorethantwoparticipants.advantagesdisadvantagesBACan'tseetheoneyouaretalkingwithItwouldbechaoswhenparticipantsmorethan10Conferencecall（电话会议）02ABCSaveMoneySaveTimeIncreaseProductivity03Videoconference（视频会议）Avideoconferenceisoneinwhichtwoormoregroupsofpeopleeachatalocation,canseeoneanotherandrespondtoit.advantagesdisadvantagesBAThetechnologyisnotstableCan'tusetheresourcesoftheInternet.Videoconference（视频会议）03ABCreateExcellentExperiencesHelptheEnvironmentPARTTOWProcedureofmeetingPreparingaMeeting123When&WhereWritinganAgendaAnnouncementWhenWherePreparingaMeeting:When&WhereNormally:DiscusswiththeboardsandshouldbeearlyEmergencymeeting:AssoonaspossibleConsider:Traffic,Environment,Sizeoftheroom,equipmentInternalmeeting:ConferenceRoomWithanothercompany:businesshotelPreparingaMeeting:WritinganAgendaInorderto:1.Keepthemeetingontask2.WithinthesetamountoftimeIndicate:1.Theorderofitems2.EstimatedamountoftimeforeachitemPreparingaMeeting:WritinganAgendaPart1:WelcomeattendeesandcallthemeetingtoorderPart2:IftherearesomepastorongoingbusinessissuesPart3:GiveeverydepartmentsaopportunitytopresenttheirnewbusinessorrequestPart4:OpenForumforeverydepartmentsPart5:ClosethemeetingwhenalldiscussionsarefinishedPreparingaMeeting:WritinganAgendaHowtoprepareameetingagenda?PreparingaMeeting:WritinganAgenda1.Determinegoals;2.Identifyagendaitems;3.Organizetheagenda;4.Giveadvancedirection;5.Conformtotheagenda;PreparingaMeeting:AnnouncingForm:E-Mail,Telephone,Bulletinboard（布告栏）Contain:Date,Location,Time,Length,PurposePreparingaMeeting:AnnouncingLOCATION:Room4216DATE:Tuesday,May17thTIME:10:00AM-12:00AMFOR:SupervisorsonlySUBJECT:NextYear`sSalesPlanPleasenotethatATTENDANCEISMANDATORY!To:[e-mail]:[e-mail];[e-mail]:[e-mail]:MeetingHiEveryone:WewillbehavingameetingonTuesdayfrom10:00AM-12:00AMinRoom4216.ThepurposeofthemeetingistodiscusstheNextYear`sSalesPlan.XXXXXXXXThankyou,PierreForm:BulletinboardForm:E-mail01Procedureofthemeeting•Openingameeting•Followingtheagenda•ClosingameetingWeather,family,orweekendplansSmalltalk（闲谈）WelcomeIthinkwe’llbeginnow.FirstI’dliketowelcomeyouall02Openingameeting02OpeningameetingNewtothegrouporaguestspeakerIntroductionObjectivesProvideaoutlineandStresstheaimofthemeetingHowtotakeminutes•Prepareanotebook&asignsheet•Recordold&newbusiness•Finishnoteswithkeypoints•Type&distribute02Openingameeting02OpeningameetingSampleMinutesOutline:Supervisor'sMeetingFriday,5thMayStart:____Finish:____Room3Chairperson:PierreAttendees:1_____2_____3_____4_____Latetoarrive:_____Earlytodepart:_____Importantpoints:Votes:Results:Date,time&placeKeypointsAttendees03Followingtheagenda•Watchingthetime•Regainingfocus•Comments&feedback•VotingWe’rerunningshortontime,solet’smoveonWatchingthetime03FollowingtheagendaIthinkwe’vespentenoughtimeonthistopicLet’ssticktothetask,shallwe?Regainingfocus03FollowingtheagendaWe’velostsightofthepointhere03FollowingtheagendaAgreeDisagreeCommentsandfeedback•Yes,Iquiteagree•That’sagoodidea•Ican’tagreeanymore•I’mafraidIcan’tacceptthat•Tobehonest,Idon’tlikethisideaSuggestionsorideasinavotearecalledmotionsVoting03FollowingtheagendaComestoanconsensus04Closingameeting•Wrappingup•Thanks•FollowupIthinkwe’vecoveredeverythingonthelistWrappingup（总结）04ClosingameetingThankyouallfortakingtimeoutofyourschedulesThanksFollowupDiscussthedateandtimefornextmeeting04ClosingameetingQuiztime1、Howmanyrolesarethereinageneralmeeting?A1B2C3D42、Whoismostlikelytobetheminute-taker?AthemanagerBthesecretaryCtheboss04ClosingameetingQuiztime3、Weranoutoftimeandwereforcedto()themeeting?AallocateBaddressCadjourn4、Atthemeeting,theMDputforward()toeliminateallpart-timeposition?AanactionBacautionCamotionPARTTHREEBusinessTipsPayattentiontoetiquetteMakeaemergencyplanEtiquetteofConferencepreparationEtiquetteofConferenceperiodEtiquetteofConferenceendingPlanoftheequipmentproblemsPlanoftheabsentproblems01EtiquetteofConferencepreparationShowupearlyanddosomethingForexample,Silenceyourcellphone01EtiquetteofConferencepreparationFocusonclothingdetailsProhibittheuseofexaggeratedhairstyleandhairaccessories02EtiquetteofconferenceperiodRaiseyourhandtospeakDon'ttalkatwillDon’lookaround02EtiquetteofconferenceperiodShowmannersandpayattention.Punctualityconveysappropriatefocusandrespect.Avoidbinging(暴饮暴食)Goeasyonalcoholandfoodatcateredmeetingsandconferences.03EtiquetteofconferenceendingMakeaemergencyplanPlanoftheequipmentproblemsPlanoftheabsentproblemsrTaskTaskTaskEquipmen